Administrative Assistant (CLIA Supply Side)

Job Title : Administrative Assistant

Job Description

Serve as an internal and external point of contact for administrative and shipment tracking support. This role involves fulfilling supply requests, including assembling and shipping packages using FedEx website / software, and may include maintaining inventory records.

Responsibilities

Assist with all supply kits, ensuring accurate tracking of outgoing and incoming shipments.

Utilize Excel for data entry and tracking purposes.

Coordinate shipments with UPS and FedEx.

Troubleshoot missed or delayed packages and provide customer service to resolve issues.

Maintain up-to-date logs and records.

Perform high-volume data entry and organizational tasks.

Respond to all inquiries in a courteous and helpful manner.

Complete other administrative duties as assigned.

Essential Skills

Proficiency in data entry and Microsoft Office Suite, including Excel.

Experience with UPS and FedEx tracking shipments and logistics.

Customer service skills, including follow-ups.

3 years of high-volume data entry or administrative assistant experience in a corporate office environment.

Familiarity with using LIS system or similar software.

Typing speed of 50 words per minute.

Additional Skills & Qualifications

High school diploma or equivalent.

Preferred experience in the medical industry.

Self-starter with strong interpersonal and problem-solving skills.

Ability to work collaboratively with all levels of staff.

Attention to detail with a high level of accuracy.

Work Environment

The position is based in a friendly and casual office environment in Montgomery County, operating from 9 AM to 5 PM with a 30-minute break. The company offers a supportive culture with opportunities for career development and phenomenal benefits, including a comprehensive 401K matching program and extensive healthcare benefits. Employees enjoy social events like picnics and March Madness celebrations.

Job Type & Location

This is a Contract to Hire position based out of Rockville, MD.

Pay and Benefits

The pay range for this position is $16.00 - $22.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Rockville,MD.

Application Deadline

This position is anticipated to close on Dec 8, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.