Director, Student Accounting & Cashiering Services

Type of Appointment : Full-Time, At Will

Job Classification : Management Personnel Plan (MPP II)

Anticipated Hiring Range :   $135,000 - $147,180 annually (Commensurate with experience and qualifications)

Benefits Include :  (15) Paid Holidays, up to (24) Paid Vacation Days, Comprehensive Health, Dental, and Vision Benefits, CalPERS Pension Plan- Read the CSU's

Work Hours : Monday - Friday, 8am - 5pm, unless otherwise notified

Recruitment Closing Date : Open until filled

Application Review Date :  May 12, 2025

THE DEPARTMENT :

Student Accounting and Cashiering Services (SACS) is responsible for all student financial transactions, ensuring accurate billing, payment processing, and financial recordkeeping. It's key functions include :

• Tuition & Fees Billing : Maintaining fees, deadlines and student financial information; ensuring clear communication of all tuition and fees by posting them on the university portal and website; generating and managing student account statements.
• Payment Processing : Accepting and posting tuition, student fee, housing, and other university-related payments. Issuing refunds for overpayments, financial aid, or withdrawals.
• Financial Aid Coordination : Applying scholarships, grants, and loans to student accounts.
• Payment Plans & Collections : Assisting students with payment plans and managing past-due accounts.
• Cashiering Services for Students and Departments : Handling in-person transactions and departmental deposits.
• Accounting Services : Processing all student financial accounting and reporting of student financial operations.

DUTIES AND RESPONSIBILITIES :

Leadership & Supervision

Represent the department and division on various campus committees; inform and educate others on the services of the department.

Student Billing & Receivable Management

Payment Processing

Financial Aid Coordination

Accounting, Reporting & Compliance

Compile information for the annual Fee Report and FISAP report.

Cashiering Services

Payment Plans & Collections

Payroll and Performance Management

QUALIFICATIONS :

PREFERRED EXPERIENCE :

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the .

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and / or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to the .

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to the .

University Driving Requirements

Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk

Management Department evaluates a good driving report based on the following criteria. The driver must : 1. Have a valid California or other State Driver’s license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a

12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points, if their license is Class C or, 4. Not have more than 5 DMV Points, if their license is Class A, B, or C with endorsements. For more information, go to the .

Conflict of Interest

This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to the .

Outside Employment Disclosure

Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire : annually in July, within 30 days of accepting outside employment, and upon their manager’s request. For more information, go to the .

Child Abuse / Neglect Reporting Act (CANRA)

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at the .

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at : and / housing / documents / .

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the .

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at .

Equal Employment Opportunity

Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Other Notices

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