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Administrative Assistant
Administrative AssistantSwoon • Deerfield, IL, United States
Administrative Assistant

Administrative Assistant

Swoon • Deerfield, IL, United States
1 day ago
Job type
  • Full-time
Job description

Title : Senior Administrative Assistant

Pay : $23-$25

Type : Deerfield Illinois 60015 United States

Duration : 6 Months potential for contract to hire

Key Responsibilities :

  • Leadership : Executive support of VP R&D and VP, Marketing.
  • Office Management : Oversee daily office operations, ensuring efficient workflows and adherence to organizational policies.
  • Team Leadership : Manage and supervise administrative staff within Marketing and R&D team, providing guidance, training, and performance evaluations.
  • Meeting Coordination : Organize and coordinate meetings, events, and travel arrangements for senior management in collaboration with HST Leadership administration.
  • Communication Management : Handle sensitive correspondence and communications, ensuring confidentiality and professionalism.
  • Budget Oversight : Assist in budgeting and expense tracking for administrative functions, ensuring compliance with financial policies, Travel and expense report management.
  • Project Management : Monitor and report on administrative activities and project progress, providing updates to senior management.
  • Resource Management : Maintain and manage office supplies and equipment, ensuring availability and functionality.
  • Compliance Assurance : Ensure compliance with organizational policies, regulations, and best practices.
  • Special projects and other duties as assigned / Preferred based in Deerfield, IL

Qualifications :

  • Must have excellent oral and written communication skills to effectively communicate with high levels of the organization.
  • Ability to work independently and identify proactive solutions to complex situations.
  • Manage multiple tasks with high attention to detail and high degree of accuracy and timeliness.
  • Advanced Microsoft Office skills.
  • HS diploma or equivalent. Associate degree or professional certification preferred.
  • 8+ years experience supporting Leadership staff as a Sr Administrative professional.
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    Administrative Assistant • Deerfield, IL, United States

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