Project Coordinator II

Project Coordinator II

The Project Coordinator II provides a variety of administrative support to a project. Assists and supports Project Managers(s), or other senior Project Coordinators as required. The Project Coordinator II is mid-level coordinator position in support to the Project Management team. The Project Coordinator II works under the supervision and direction of Senior Project Coordinators, Senior Project Analysts, and the Project Manager.

Essential Functions :

• Manage simple to moderately complex Bill of Materials, and track materials through receipt.
• Prepares, submits, and tracks Work Orders to moderately complex manufacturing jobs.
• Develop Bill of Materials (BOM) using required drawings and / or Statements of Work (SOW) for simple to moderately complex projects.
• Adheres to company policies and procedures in preparing, collecting, recording, and maintaining project data.
• Prepare professional correspondence to vendors, and customers as required.
• Perform inventory control activities by coordinating with Property Department.
• Supports team leadership in accomplishing their duties and responsibilities.
• Ability to maintain calendar and schedule appointments and / or conference rooms.
• Set-up and clean-up for events and meetings.
• Responsible for general administrative duties, such as : filing, scanning, photocopying, typing, and data entry.
• Prepares meeting minutes for projects and track action items.
• Assist Project Manager with data queries, input data into project databases, and track outputs of required data.
• Ability to research parts / quotes / COTS items from simple to moderately complex BOM.
• Track issued purchase orders and due dates for all materials or services purchased and report delivery date issues to the Project Manager.
• Prepare internal project status reports for Project Manager or higher management.
• Assist in preparation of sole source justification documents.

Supervisory Responsibilities :

This job has no supervisory responsibilities. This position has the responsibility and authority to carry out assigned tasks.

Knowledge, Skills, & Abilities :

Qualifications :

Working Environment :

A fast paced multi-tasking customer service oriented environment requiring a high degree of efficient and effective performance. Adaptability regarding schedule and task changes is necessary to accommodate changing priorities. Overtime may be required.

Preference Statement :

Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO Statement :

Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion / creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

Reasonable Accommodation :

It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.