Administrative Aide - Cemeteries

Administrative Aide

The Parks & Recreation Department - Cemetery Division seeks an Administrative Aide. The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers. Performs word processing, printing and collating documents, scheduling appointments, performing light bookkeeping, coordinating with other departments and completing any other assigned tasks. In accordance with Article 24 of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769, for posting purposes this open-competitive job posting shall be considered as a simultaneous internal and external posting (it is open to both internal City employees and external applicants).

Essential Job Functions

• Performs clerical duties in support of an assigned area of responsibility
• Produces a wide variety of reports, letters, spreadsheets, data entries, memoranda and statistical charts
• Provides front counter assistance and screens office and telephone callers
• Responds to requests for information, accepts payments and resolves complaints
• Prepares and disseminates information through email
• Creates and submits reports as required
• Operates a variety of office equipment including copiers, facsimile machine and computer
• Performs data input and retrieval
• Maintains inventory and orders supplies as needed
• Processes purchase orders and requisitions
• Prepares a variety of documents for the purchase of supplies and equipment
• Sends certified mail correspondence
• Reconciles P-Cards / Depart Purchasing Card statements
• Receives and processes incoming invoices
• Prepares and disseminates Informational bulletins and memorandums
• Maintains department files, records and rosters
• Prepares and archives closed files for retention and files required yearly reports
• Performs related work as required

Job Requirements, Preferences & Work Environment

As public servants, employees may be required to work immediately before, during, and / or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads. PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS : The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

How To Apply & Supplemental Information

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.

The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation.

Veterans' preference per Florida law. If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form (J-204) to the online application.