Office Manager

Office Manager

Founded over 35 years ago, First Quality is a family-owned company that has grown from a small business in McElhattan, Pennsylvania into a group of companies, employing over 5,000 team members, while maintaining our family values and entrepreneurial spirit. With corporate offices in New York and Pennsylvania and 8 manufacturing campuses across the U.S. and Canada, the companies within the First Quality group produce high-quality personal care and household products for large retailers and healthcare organizations. Our personal care and household product portfolio includes baby diapers, wipes, feminine pads, paper towels, bath tissue, adult incontinence products, laundry detergents, fabric finishers, and dishwash solutions. In addition, we manufacture certain raw materials and components used in the manufacturing of these products, including flexible print and packaging solutions.

Guided by our values of humility, unity, and integrity, we leverage advanced technology and innovation to drive growth and create new opportunities. At First Quality, you'll find a collaborative environment focused on continuous learning, professional development, and our mission to Make Things Better.

We are seeking an Office Manager for our First Quality Consumer Products company located in King of Prussia, PA. This position will be responsible for the daily operations, organization, and presentation of a shared, reservation-based workspace that supports team collaboration, visiting employees and guest. This role ensures that the environment remains professional, efficient, and ready for use each day, enabling team members to focus on productivity, connection, and innovation.

Primary Responsibilities Include :

• Open the office and prepare the workspace each day to ensure it is clean, organized, and fully functional.
• Manage employee and visitor badge set and access control.
• Oversee the scheduling and reservation process for shared work areas and meeting rooms, ensuring all resources (technology, materials, and supplies) are properly arranged.
• Monitor daily workspace usage, ensuring fair and efficient allocation of desks and collaboration areas.
• Partner with the building manager and facilities group to address maintenance and building concerns.
• Partner with IT to address access and technology issues promptly.
• Anticipate and plan for space needs to optimize comfort and productivity for meetings and team activities.
• Welcome visiting employees and guests, ensuring a professional and welcoming experience.
• Serve as the primary on-site contact for all on-site team members.
• Maintain a positive, professional atmosphere that reflects the organization's culture and values.
• Manage office supplies, snacks, and amenities, ensuring timely restocking and cost-effective purchasing.
• Support communications related to scheduling, events, and meeting logistics.
• Coordinate team meetings, small events, leadership visits, and customer engagements, including catering and setup.
• Ensure required federal, state, local employment and legal notices (e.g., labor law and immigration posters) are properly displayed and current.
• Support HR communications and engagement efforts, including mailings, announcements, and the distribution of employee gifts or recognition items.
• Assist with candidate coordination scheduling interviews, preparing meeting spaces, greeting visitors and ensuring a professional, welcoming experience for all applicants.
• Serve as SAP requisitioner for KOP site, ensuring accurate and timely processing.
• Prepare, track, and manage confidentiality agreements, and related documentation for vendors, visitors, customers and partners in accordance with company policy.

The Ideal Candidate Should Possess The Following :

What We Offer You :

First Quality is committed to protecting information under the care of First Quality Enterprises commensurate with leading industry standards and applicable regulations. As such, First Quality provides at least annual training regarding data privacy and security to employees who, as a result of their role specifications, may come in to contact with sensitive data.

First Quality is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identification, or protected Veteran status.