Contracts Manager, Commercial Business

Contracts Manager, Commercial Business

Administer and manage contracts from award through closeout, ensuring compliance with federal, state, and customer requirements. Maintain detailed records of contract terms, modifications, deliverables, and reporting obligations.

Prepare and submit required reports, including NASPO ValuePoint reporting and other state-mandated contract reports. Support contract negotiations, amendments, and renewals in coordination with internal stakeholders.

Prepare bids, process specifications, test and progress reports, and other exhibits as required for RFP responses. Work closely with sales teams and external distributors to ensure comprehensive and competitive bid submissions.

Receive daily bid opportunities and Requests for Proposals (RFPs), review the requirements, and distribute to the appropriate sales representatives. Discuss and evaluate the ability to participate in suitable bidding opportunities.

Perform advanced analysis and reporting using Microsoft Excel to track financial performance, compliance metrics, and deliverable schedules. Review contracts for potential disputes and financial risks, analyzing contract clauses, stipulations, obligations, and liabilities.

Ensure adherence to FAR, DFARS, and state procurement regulations applicable to body armor and personal protection contracts. Recommend and draft contract provisions and amendments in collaboration with legal teams.

Review supplier contract terms and conditions and ensure alignment with internal policies and legal requirements.

Coordinate, organize, and administer all phases of contract management, ensuring accuracy and timeliness of deliverables. Maintain an updated contracts repository with original agreements, amendments, and related documentation.

Assist in preparing cost and pricing data for bids, proposals, and contract modifications. Maintain updated price lists for every active contract and revise pricing annually based on contractual requirements.

Process special price requests and issue manual quotes as needed to meet client demands. Evaluate insurance requirements for contracts and company events, and request / provide Certificates of Insurance as required.

Perform monthly and quarterly usage reporting for each contract, ensuring all deadlines are met and usage fee payments are issued. Generate detailed reports using Excel and other reporting tools for internal teams and external clients.

Provide training and guidance to internal teams on contract terms, reporting requirements, and compliance obligations. Facilitate contract-related meetings, ensuring that all stakeholders are informed of contract status and updates.

Prepare and disseminate contract status updates to appropriate employees, helping to streamline communication across departments. Other duties as assigned.

Bachelor's degree in Business Administration, Contracts Management, or related field (or equivalent experience). 35 years of contract administration experience with a federal contractor; experience in body armor, defense, or personal protection gear industry preferred.

Strong knowledge of state procurement processes, contract compliance, and NASPO ValuePoint contract administration. Proficiency in contract reporting, compliance tracking, and financial reconciliation. Knowledge of FAR / DFARS and government contracting requirements.

Advanced proficiency with Excel (including Data, Power Query, Tables & Formatting, Conditional Formatting, Advanced Charting, Pivot Tables & Pivot Reporting). Experience with VBA & Macros, Data Tables, Simulations, and Solver. Excellent organizational skills with the ability to manage multiple contracts and deadlines simultaneously.

Strong written and verbal communication skills for interaction with internal stakeholders and government agencies. Detail-oriented with the ability to analyze data and identify trends or issues.

Legal Requirement : Must be a U.S. person (U.S. citizen or lawful permanent resident) to comply with federal contracting regulations. Must be a US person as defined by ITAR. Language Proficiency : All candidates must be fluent in English, with the ability to speak, read, and write at a professional level.

NCMA (National Contract Management Association) certification (CPCM, CFCM, or CCCM) preferred. Training or certification in government contracting or procurement compliance.

Ability to work in an office environment, with occasional travel required for meetings or contract negotiations.