Recruiting Coordinator - GovCon

Recruitment Coordinator – Federal Contracting

About Essnova Solutions, Inc.

Essnova Solutions, Inc. is an SBA 8(a) / HUBZone-certified small business and one of the fastest growing federal contractors in the U.S. We provide innovative solutions across IT, cybersecurity, healthcare, geospatial, and environmental services. With access to powerful contract vehicles—including GSA OASIS+, Seaport NxG, FAA eFAST, GSA MAS, and 8(a) STARS III—our team delivers mission-critical support to over 40 federal agencies. We are ISO 9001, ISO 27001, and CMMI Level 3 certified, with an uncompromising commitment to quality and compliance.

We are seeking a Recruitment Coordinator to support our rapidly expanding Talent Acquisition function and ensure our hiring processes are efficient, compliant, and candidate friendly. This role is central to aligning our recruiting operations with business growth, customer delivery, and federal compliance standards.

What you’ll do :

Recruiting Operations & Coordination

• Assist in the scheduling of candidate interviews across multiple time zones and stakeholders (hiring managers, project managers, executives, and federal clients).
• Coordinate end-to-end interview logistics, including candidate communications, video conferencing, interview panels, and follow-up correspondence.
• Assist in maintaining recruiting trackers, SharePoint files, and applicant status logs with high accuracy and timeliness.
• Ensure consistency in candidate documentation, compliance checklists, and reference tracking.
• Communicate professionally and promptly with candidates throughout the hiring process
• Maintain meticulous records and track progress of candidates in the pre hire process to ensure all candidates have completed required tasks
• Assist in posting job openings on internal and external job boards as needed
• Collaborate with recruiters and hiring managers to ensure a seamless hiring process
• Track and report on recruiting metrics and KPIs
• Tracking scheduling activity and adhering to scheduling targets
• Scheduling debrief sessions for Hiring Managers and recruiters
• Initiating candidate assessments, sending candidate reminder notifications, and recording testing results within the applicant tracking system
• Posting job requisitions, at the direction of the recruiting team
• Assisting recruiting team in capturing accurate recruiting data and sharing with business partners and recruiting team members
• Other recruiting administrative projects or tasks as assigned

Pipeline & Candidate Experience

Compliance & Reporting

Process & Systems Support

Culture & Operating Philosophy

At Essnova, our Talent function operates with a culture built on speed, precision, and accountability. We recognize that in federal contracting, recruiting velocity directly impacts our ability to capture, deliver, and grow. This role is expected to support and embody that culture, ensuring operational excellence while enabling the recruiting team to work strategically.

Requirements

Qualifications

Required

Preferred

Key Competencies

Benefits

Why Join Essnova?