Supervisor, Payroll

Payroll Processing Manager

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share : equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location : 175 Corporate Woods, Ste 100, Brighton, New York, United States of America, 14623

Opening : Regular

Time Type : Full time

Scheduled Weekly Hours : 40

Department : 100992 Payroll & Tax - Finance

Work Shift : UR - Day (United States of America)

Range : UR URG 111

Compensation Range : $63,815.00 - $95,723.00

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries / hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities :

General Summary : Organizes and directs the day-to-day operations of the processing group which is responsible for Payroll processing systems. Exercises knowledge of established guidelines, policies, procedures, and application tools available to ensure the issuance of employee paychecks on time with no exceptions for all customers including employes, departments, and government agencies. Organizes and directs training for payroll staff and user departments, as needed.

Essential Functions :

• Directs the gathering, processing, and proper safeguarding of human resources and payroll information required for the preparation of checks.
• Utilizes the Workday Payroll system and UKG timekeeping to ensure accuracy, efficiency, and compliance across all employee groups.
• Applies thorough knowledge of all University payrolls, including University policies and terms of collective bargaining agreements to execute actions and provide / interpret reports.
• Establishes processing schedules and coordinates to ensure timely and accurate flow of data, reviews edit and diagnostic lists, processes file maintenance reports, and retrieves related data.
• Serves as the frontline point of service customer contact in providing information and resolving issues pertaining to payroll applications and transactions.
• Supervises and directs the work of subordinate staff. May supervise temporary staff for special assignments.
• Provides and implements ongoing training programs for Payroll processing staff. Assumes management responsibility of Payroll in the absence of leadership.
• Oversees retro pay analysis to validate calculations, compliance, and effective dating.
• Ensures proper documentation, approvals, and timely corrections in coordination with HR and departments.
• Leads overpayment recovery efforts, including identification, calculation, communication, repayment, and reconciliation in compliance with laws and University policy.
• Maintains repayment plans and collaborates with HR, Finance, and Legal as needed.
• Manages the out-of-state employee roster and tax / jurisdiction compliance.
• Works closely with the HR Service Center to ensure worker data and configurations are updated promptly and accurately.

Other duties as assigned.

Minimum Education & Experience :

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military / veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.