Events Lead

Position : Lead, Events - Part-time

Reports to : Manager, Events

Background :

Insignia Event Services is a leading event solutions provider, directly affiliated with the Arizona Cardinals, proudly producing all events at State Farm Stadium, including Arizona Cardinals home games. Complementing the events at State Farm Stadium, Insignia Event Services exclusively manages Sportsman's Park and Heritage at Sportsman's Park, offering flexible venues for everything from pre-game activities and tailgating to concerts, festivals, corporate events, and graduations. Our services range from full-service event production, staging, and equipment rental to live presentation and transportation logistics, making us a trusted partner for exceptional events in Arizona.

Job Summary : Under the direct supervision of the Manager, Events, the Lead, Events role will support all aspects of the Events Department with an emphasis on the event day coordination and execution. This position is responsible for the detailed coordination between Insignia Event Services and our clients. Our ideal candidate is customer-focused, assertive, and passionate about creating unique content while producing exceptional events. This candidate is required to work weekends and must have flexible hours of availability.

Primary Job Duties :

• Provide high levels of customer service
• Oversee and execute event day operations and client relations
• Lead set up and strike of events with coordination with event operations team
• Manage venue load-ins and loadouts efficiently and upholding necessary safety precautions
• Read and / or create event data and timeline sheet, working with parking, operations and production to adequately execute event needs.
• Coordinate detail prior to and following an event including vendors, city officials, and teammate communications.
• Send confirmation emails to all departments involved in events
• Execute permits and inspections needed for events to include (Fire Marshall - State, City Permits and Extension of Premise)
• Main point of contact for breakdown at the end of events including aiding in event packing after the event, checking equipment into an inventory system, communication with sponsors or partners etc.
• Pre-plans for upcoming events as necessary
• Attends staffing and pre-event meetings with each department and client as needed
• Outreach to potential inquiries to obtain information for the Events Department
• Compile all event expenses into folders for Director, Events (Non-Stadium) / Manager, Events to review
• Assists Manager, Events with on-site logistics
• Other duties as assigned

Qualifications / Requirements :

All offers of employment at Insignia Event Services are contingent upon clear results of a thorough background check.

Equal Employment Opportunity : Insignia Event Services is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected laws.