Part Time Medical Office Administrator

Join a Premier Holistic Physical Therapy and Wellness Clinic in Newport Beach At Anderson Sport and Wellness, A Physical Therapy Corporation , we’re more than a clinic—we're a community devoted to the holistic health and wellness of every patient.

Our practice specializes in orthopedic manual therapy, solving chronic pain, return-to-sport rehabilitation, and personalized wellness services, all delivered in a one-on-one, client-centered environment.

We incorporate advanced manual therapy, Pilates, the MELT method, nutritional consultation, mind-body approaches, and cutting-edge technology including but not limited to Rapid Release Technology, the Neubie by Neufit and Frequency Specific Microcurrent to deliver a truly holistic approach.

In addition, we partner with other practitioners such as acupuncturists, naturopaths, psychotherapists, and functional medicine physicians to produce optimal outcomes for our patients.  We are looking for a Medical Office Administrator who is highly motivated, organized, and ready to lead within a nurturing, fast-paced, and forward-thinking environment.

This is an exciting opportunity to become a central figure in a growing practice while helping shape the patient experience and supporting our mission to heal through connection and care.

Overview of the role and responsibilities :

• This is a part-time role 20-29 hours a week (3-4 days a week).  This is a small low volume out of network physical therapy practice.  The ideal candidate can think both strategically and tactically in a business context.
• There are other staff members who perform many of the office tasks listed below, your role will be to make sure critical tasks get done each week and fill in as needed to make sure the office runs efficiently.

What You'll Do Be a warm and professional first point of contact for all patients alongside our other staff—setting the tone for an exceptional client experience Manage appointment scheduling, billing, and accurate EMR documentation Supervise and mentor interns; provide structure, accountability, and guidance Collaborate with the owner, therapists, aides to ensure smooth daily operations Ensure compliance with HIPAA and all applicable healthcare regulations Maintain supply inventory and place timely orders to ensure clinical readiness Help evaluate and implement operational improvements to enhance patient care and clinic efficiency Maintain and troubleshoot basic clinic technology and communication systems in coordination with IT Monitor and respond to client inquiries within 24 hours, ensuring no opportunity for care is missed Oversee accurate billing, charge capture, and ensure revenue goals are supported Compile and track business data (e.g., patient visits, revenue, lead generation) to assist in strategic planning What We're Looking For 2+ years of experience in medical or wellness office administration (physical therapy or chiropractic setting strongly preferred) Friendly, confident, and empathetic communicator—both written and verbal Strong organizational and multitasking skills, with exceptional attention to detail Positive, proactive, and resourceful—someone who brings ideas and solves problems independently Tech-savvy :