Special Projects Coordinator

Job Description

Job Description

Salary : $25.00-$31.00

Here at Collins Electrical Company, Inc. we are committed to making our company a great place to work. We want to ensure our employees are healthy, have a good work-life balance and have the support to further their careers and ensure their long-term financial stability. At the heart of our company are the core values that continuously guide our actions and decisions. Family, Loyalty, Passionate, Integrity, Innovation, Respect for People and Socially Conscious are the values we uphold to create positive culture, retain top talent, and earn trust and respect from customers and partners.

Job Purpose

The Special Projects Coordinator plays a crucial role in ensuring the seamless execution of project documentation and administrative functions within the organization. This position is responsible for accurately setting up and managing job files, coordinating estimating processes, and overseeing submittals, RFIs, and change orders. The coordinator facilitates effective communication between stakeholders, supports billing and invoicing procedures, and ensures compliance with regulatory requirements. By maintaining organized records, tracking project progress, and supporting continuous improvement initiatives, the Special Projects Coordinator contributes to the overall success of special projects and upholds the companys core values.

What You'll Do

• Input job details into the relevant project management and estimating software.
• Regularly follow up on new plans, documents, and addendums for prospective projects.
• Arrange final preparation of project submittals and verify approved submittals for conformity.
• Accurately and consistently update the submittal log.
• Request and distribute submittal approvals to relevant stakeholders.
• Gather the required information and verify approved RFIs for conformity.
• Accurately and consistently update the RFI log.
• Prepare and execute billings.
• Track and follow up on outstanding invoices.
• Attend various meetings (job start-up, turn over) and record meeting minutes.

What You'll Bring

Benefits

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.