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Careers Integrated Resources Inc
Legal Operations Lead, Rate & Vendor ManagementCareers Integrated Resources Inc • New York, NY, United States
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Legal Operations Lead, Rate & Vendor Management

Legal Operations Lead, Rate & Vendor Management

Careers Integrated Resources Inc • New York, NY, United States
9 days ago
Salary
$50.00 hourly
Job type
  • Full-time
Job description

Legal Operations Lead, Rate & Vendor Management

Location: New York, NY 10036

Duration: 9 Months (Extension Possible)

Pay Range: $50/hr. - $53/hr.

Key Responsibilities

Vendor Management, Rate Review & Harmonization

  • Manage law firm and vendor rate cards; review and approve rate changes and new rate proposals in alignment with internal policies.
  • Perform rate analysis and approval, ensuring alignment with internal policies and compliance with agreed terms.
  • Track and verify correct rate billing across all legal vendors, ensuring accuracy and alignment with agreed-upon terms and billing guidelines.
  • Maintain records of engagement contracts, billing arrangements, rate structures, and vendor profiles.
  • Assist with firm harmonization and panel optimization efforts
  • Support rate harmonization initiatives to drive consistency and cost optimization across outside counsel.
  • Address timekeeper rate increases requests by assessing their impact on legal spend and ensuring proper justification and approval.
  • Assist with ad hoc data requests, system data cleanup, and special projects as needed.

Invoice Approval

  • Oversee high-volume invoice review and approval workflows, ensuring accuracy and managing exceptions and appeals.
  • Collaborate with outside counsel and internal attorneys to ensure matters are accurately established for invoice submission and to address issues that may impede timely submission.
  • Respond to law firm inquiries and resolve rate and invoicing concerns.
  • Coordinate with intercompany AP departments to ensure timely payment release and investigate and resolve unpaid invoices in SAP and Oracle.
  • Collect monthly accruals from outside counsel and follow up with non-compliant firms.

Technology & Process Optimization

  • Support legal technology platforms (eBilling, matter management, iManage) and contribute to system enhancements.
  • Identify and implement process improvements focused on automation and scalability.
  • Ensure data integrity across systems and assist with system integrations where necessary.
  • Liaise between legal, finance, IT, and procurement teams to streamline processes and ensure alignment.

Qualifications

  • Bachelor's degree in Business, Finance, or a related field.
  • 5+ years of experience in legal operations, with specific experience in rate management, outside counsel management, or a related role within a corporate legal department or law firm.
  • Experience with SAP or Oracle.
  • Hands-on experience administering eBilling platforms (e.g., CounselLink, Collaborati, TeaClientonnect, eCounsel).
  • Experience managing high-volume invoice review and approval processes, with a strong understanding of the end-to-end invoice lifecycle, including work in progress, invoicing, accounts payable, and accounts receivable.
  • Knowledge of timekeeper rate cards.
  • Strong analytical skills with proficiency in Excel, Power BI, Tableau, or similar tools.
  • Excellent attention to detail, organizational skills, and the ability to manage multiple priorities in a fast-paced environment.
  • Comfortable working independently in a fast-paced environment where you'll work on multiple projects at the same time, while meeting tight deadlines.
  • Strong communication and interpersonal skills, with a collaborative mindset.
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Legal Operations Lead, Rate & Vendor Management • New York, NY, United States

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