Administrative Assistant Reston, VA

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans Transitioning Military National Guard and Reserve Members Military Spouses Wounded Warriors and their Caregivers. If you have the required skill set education requirements and experience please click the submit button and follow the next steps. Unless specifically stated otherwise this role is On-Site at the location detailed in the job post.

Salary Range: 78000 - 119000 annually (salary range is based on market data; final salary offered is determined by education experience and qualifications of the applicant.)
Extraordinary teams building inspiring projects:
Since 1898 we have helped customers complete more than 25000 projects in 160 countries on all seven continents that have created jobs grown economies improved the resiliency of the worlds infrastructure increased access to energy resources and vital services and made the world a safer cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes we align our capabilities to our customers objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear Security & Environmental; Energy; Mining & Metals and the Manufacturing and Technology markets. Our services span from initial planning and investment through start-up and operations.

Core to Bechtel is our Vision Values and Commitments. They are what we believe what customers can expect and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview:
Bechtel Manufacturing and Technology (M&T) is an exciting and growing business that serves the increasing demand of EPC services for customers in the semiconductor (manufacturing facilities and supply chain); electric vehicle (batteries charging infrastructure and production); synthetic materials; and data center markets.

M&T strives to exceed our customer objectives through utilizing our agility innovative technologies and world class talent. M&T will solve the industries toughest challenges building both our company and the world for the future.

Headquartered in the U.S. with employees in various states M&T also has colleagues in the United Kingdom India and other locations while we actively pursue exciting opportunities in other parts of the world. We are looking for talented people to join our team that are passionate about making a difference and contributing to historical projects that will have a lasting impact on society.

Job Summary:
Provides a full range of high-level administrative support to a M&T senior management team. The role requires handling confidential and sensitive information with discretion and professionalism with a strong emphasis on protocol accuracy and organization.
Communicate effectively with senior managers clients and team members. Proactively anticipates shifting priorities exercises sound judgment and independently resolves issues to support efficient senior manager operations.

This position is designated as part-time telework per our global telework policy and will require at least three days of in-person attendance per week at the assigned office or project. Weekly in-person schedules will be determined by the individual and their supervisor in consultation with functional or project leadership.

Major Responsibilities:
Screens and prioritizes incoming calls and visitors; independently handles routine matters directs inquiries to appropriate staff and escalates critical issues as needed; follows up to ensure timely resolution.
Serves as a liaison between senior management and staff; coordinates internal business activities and manages requests resolving them independently when appropriate.
Maintains awareness of senior manager priorities key issues and commitments; conducts research and prepares concise summaries to support decision-making.
Reviews outgoing documents requiring senior manager approval to ensure accuracy completeness and compliance with formatting standards.
Reviews and formats senior manager-level presentations for clarity consistency and professionalism; coordinates input from cross-functional teams.
Supports the business development teams opportunity screening and tracking process including collecting and consolidating inputs from team members maintaining opportunity data and documentation in Microsoft Dynamics supporting pipeline governance and reporting activities tracking key actions and milestones and helping ensure leadership visibility into priority pursuits and business development initiatives.
Reviews and distributes incoming correspondence; responds to routine inquiries and routes items appropriately; follows up to ensure timely completion of actions.
Manages and adjusts senior manager calendars scheduling and rescheduling based on competing priorities and business requirements.
Coordinates complex domestic and international travel including visas and passports and prepares detailed itineraries aligned with business needs.
Other Major Responsibilities:

Prepares and submits travel expense reports in Concur ensuring accurate reconciliation with corporate credit card statements.
Organizes meetings (on-site and off-site) including logistics facilities equipment and catering; prepares and distributes agendas materials and meeting minutes.
Evaluates urgent or sensitive matters in the senior managers absence and ensures appropriate handling; maintains a prioritized log of items requiring follow-up.
Compiles analyzes and prepares reports correspondence and other materials ensuring accuracy and clarity.
Maintains department organization charts and personnel rosters updates proactively and coordinates approvals and distribution.
Plans and organizes business-related events including client meetings team events and recognition functions.
Works effectively in a fast-paced high-demand environment and adapts to changing priorities.
Performs other duties as assigned.

Additional Qualifications/Responsibilities
Education and Experience Requirements:
Bachelors degree and 3 years of relevant experience or 10 years of related experience in lieu of a degree.
Must have authorization to work in the United States without visa sponsorship.
Intermediate proficiency in Microsoft Excel Word Outlook and PowerPoint. A skills assessment may be administered to determine proficiency.
Strong written and verbal communication skills including grammar and syntax. A skills assessment may be administered.
Demonstrated ability to make decisions independently within scope of role.
Ability to anticipate issues manage changing priorities and communicate proactively with leadership.
Proven ability to handle confidential information with discretion.
Required Knowledge and Skills:
Advanced written and verbal communication skills including grammar spelling punctuation and professional tone.
Extensive experience in administrative support within a senior manager-level environment.
Proven ability to coordinate senior manager meetings and manage complex scheduling requirements.
Ability to provide direction and guidance to others when needed.
Professional demeanor and ability to interact effectively across all levels of the organization.
Willingness and ability to work overtime with little or no notice.
Experience coordinating domestic and international travel including visas and passports.
Experience managing senior manager calendars.
Experience organizing large meetings and events.
Ability to compile and analyze non-technical and semi-technical data for reports.
Strong writing skills to prepare correspondence for senior manager signature.
Knowledge of Bechtels organizational structure systems and procedures.

Required Experience:

Junior IC

Employment Type : Full Time
Experience: years
Vacancy: 1