Administrative Assistant II - Campus Ministry

Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation's oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

JOB SUMMARY

Under immediate supervision, provides general office assistance; prepares documents; greets visitors, provides hospitality and informational services; organizes and files information; serves as liaison with service personnel; hires, trains, schedules, and supervises student worker staff. Provides clerical, administrative, and logistical support for department programs, events, initiatives, and staff; oversees operation and hospitality of departmental spaces.

JOB DUTIES

• Hires, trains, schedules, and supervises student worker staff including approval of payroll and yearly evaluations.
• Provides clerical, administrative, and logistical support for department programs, events, initiatives, and staff.
• Provides hospitality and management of main Campus Ministry office in Wuller hall; manages general phone and email responses; serves as liaison with service personnel; manages key inventory and sign out; as well as building access, mail distribution, and copier maintenance.
• Oversees main office, satellite offices in residence halls, South Campus, Law School, chapels, and interfaith spaces; coordinates on-campus and outside reservations of departmental spaces in Microsoft Outlook Calendar system.
• Provides general office assistance including clerical support and documentation; organizes and files information. Maintains department rosters. Oversees department inventory of all supplies.
• Provides assistance to Affiliate Ministers with ID badges, room reservations, and parking passes.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES

MINIMUM QUALIFICATIONS

Associate degree and two (2) years of related experience.

Function

Administrative Support / Cross-functional Family

Scheduled Weekly Hours :

40

Saint Louis University is an equal opportunity / affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military / veteran status, gender identity, or other non-merit factors. If accommodations are needed for completing the application and / or with the interviewing process, please contact Human Resources at 314-977-5847.