Event Administrative Coordinator Intern Spring 2026

Building A Brand Starts With Our Story

FIRST is a leading global brand experience agency serving clients in various industries including financial services technology new & traditional media aerospace healthcare and professional services. FIRST has received numerous accolades including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer named Top Agency of the Year 2024 by Event Marketer highlighted as a Global Agency of the Year over 100 Employees by C&IT and listed among the 200 Top Marketing Agencies in& 2022 by Chief Marketer.

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Location : Jersey City NJ - Client is in the Financial Services sector

In Person : This role necessitates being in person for 20 hours minimum per week 3 days a week in office.

What You Would Get To Do :

FIRST is offering a paid internship program for undergraduate students who are eligible to receive college credit or graduate students wanting to gain experience in the events and experiences industry. We are seeking a highly motivated Intern looking to gain experience in a corporate environment while working with a dynamic group of event professionals. The Intern will represent the FIRST brand as an in-person implant in our Solutions account and provide administrative assistance to a team of Project Managers on a day-to-day basis.

Your Contributions

• Provide in person administrative support to a large team of Project Managers
• Support the organization shipping and return / restock of event supplies and materials
• Assist in maintaining the overall upkeep and organization of two storage closets and the office space replenishing and managing supply inventory and ensuring proper functioning of all office equipment
• Book meeting rooms and arrange for IT / AV resources and refreshments to facilitate internal and external client meetings
• Record notes at team meetings and internal trainings and prepare correspondence reports and presentations
• Assist with information / data cross-checks for event materials and collateral
• Manage and update Team Facebook
• Assist with simple event budget reconciliation entries
• Monitor email inboxes and respond to inquiries
• Assist the Event Technology team with tasks as needed (e.g. uploading photos / bios to an event app)
• Assist with the upkeep and updating of the internal training Hub
• Participate in planning and coordinating departmental events and special occasion celebrations
• Research and source new suppliers photographers gifts contacts and venues and create outlines / PowerPoint presentations to show options
• Compile related paperwork including contracting and onboarding requirements
• Update and distribute internal documents
• Keep electronic event files and reports organized and up to date
• Monitor and distribute incoming mail
• Participate in and provide on-site support at events as needed
• Offer proactive and creative ideas throughout the planning process
• Flag inefficiencies and present solutions
• Strict and accurate adherence to companys time tracking policies and systems
• Time management and prioritization skills to ensure efficient functioning of schedules and office systems
• Demonstrate excellent research and organization skills
• Maintain the companys standard operating procedures
• Act as an ambassador for the FIRST brand leading by example and displaying the companys core values (Ambition Creativity Excellence Integrity Teamwork)

What We Are Looking For

Please be aware that we know experience does not always look like we describe it. If you believeyou would be an excellent fit for this role please apply - we would love to see how you could fitat First.

At FIRST we believe that our success is driven by the passion creativity and commitment of our teams. Thats why we offer a range of benefits and perks to support your personal and professional growth :

United States Residents : The base pay for this position is $20 / hr for undergraduate $25 / hr graduate students

#LI-KM3

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs job requirements and individual qualifications without regard to race color religion or belief national social or ethnic origin sex (including pregnancy) age physical mental or sensory disability sexual orientation gender identity and / or expression marital civil union or domestic partnership status past or present military service family medical history or genetic information family or parental status or any other status protected by the laws or regulations in the locations where we operate. We stand firm : FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role please get in touch to discuss adjustments or other suitable roles.

Required Experience :

Intern

Key Skills

Fashion Retail,Advisory,DCS,Activex,Jboss,Architecture

Employment Type : Intern

Experience : years

Vacancy : 1