Corrections Finance Manager
Johnson County, KansasOlathe, KS, United States10 days ago
Job type
- Full-time
Job descriptionOversees all fiscal operations by analyzing and monitoring fiscal activities including financial reporting, revenue and expense forecasting, budgeting, capital improvement planning, internal controls, accounting, payroll, labor costing, taxable fringe benefits, purchasing, accounts payable, p-cards, accounts receivable, billing, grants management, fixed assets, inventory management, and cash receipts; oversees department-wide administrative tasks; oversees departmental human resources support and payroll activities. Oversees and manages the department's $37.4 million operating, capital, and grant budgets; researches and prepares expenditure and revenue estimates for the annual budget; develops and maintains the department's full-cost budgeting methodology; prepares documents for and assists in the preparation of the annual budget; assists the Director or designee in preparing appropriate materials for the presentation of the department's budget to the Board of County Commissioners (BOCC) with the goal of educating and persuading to solicit approval of adequate funding for programs; directs and conducts financial forecasting, planning, analysis, and budgeting processes; prepares appropriate documentation for anticipated changes in expenses and revenue, and adjusts budget accordingly; regularly monitors and reports on budget variances throughout the year; calculates major services, actual and estimated revenues and expenditures; ensures accurate count and costing of budgeted positions (FTEs); develops and prepares fiscal reports and analysis involving financial projections, available resources and prospective changes in programs; reviews reports to ensure adequate budget authority; reviews short-term strategies for the most effective use of current year resources; assesses the impact of budget mandates on department budget and programs; advises staff on appropriate allocation of funds; manages year-end budget closeout in cooperation with FMA and COR staff based on County financial policies and procedures. Ensures integrity of the department's fiscal operations by the direct completion and oversight of all financial transactions including direct entry into the Oracle ERP system; delegates fiscal related duties and tasks; assures compliance with generally accepted accounting practices; manages the department's purchasing to include RFPs, purchase requisitions, staff, and functions; coordinates with purchasing staff on purchasing, fixed assets, and inventory management; presents RFPs to BOCC; ensures the timely preparation and distribution of monthly and annual financial reports (utilizing budget and financial reports from the Oracle financial system) to include a review and analysis of actual to budgeted data for both revenue and expenses to ensure financial stability; establishes and documents processes and procedures for validating and reviewing accuracy of financial reports; ensures training and cross-training of staff to meet fiscal responsibilities; provides training to employees on financial matters such as proper timekeeping, expense reporting, p-card usage, and other financial matters; maintains confidentiality and record releases; monitors workloads and work flow to ensure efficient operations; establishes internal controls and procedures to ensure proper approvals, segregation of financial duties, safekeeping of funds, limited accessibility to financial records, and timely recording and reporting of accounting, billing, reconciliations, statistical, and other reporting requirements; reviews the department's usage of the County's P-Card program for accuracy and efficiency; provides oversight of cash funds and revenue activities; maintains accurate and complete inmate welfare funds; formulates alternatives to unusual expenditure or revenue trends; completes or oversees the in-depth analysis of specific revenues and / or expenditures; ensures Standard Operating Procedure (SOP) documents are kept current by all staff members; ensures compliance with federal, state, county and city funding requirements and guidelines; implements and adheres to BOCC-approved financial policies and procedures, GASB requirements, internal and external audit recommendations and federal and state regulations to ensure quality financial reporting and compliance with grant regulations. Oversees operational functions, such as facilities management and staffing; conducts analyses to ensure that appropriate space and levels of staffing are available to meet service demands; implements methods and procedures to streamline reporting and access to timely information for divisions within the department; evaluates financial processes to determine the need for improvement or redesign to enhance staff performance or service delivery; documents departmental performance measures and outcomes; oversees contracts and negotiations for the efficient acquisition of goods and services, as well as the compliance of terms including tracking in the Ionwave contract management system. Participates as an active member of the department's leadership team; attends scheduled business meetings and dedicated planning sessions; engages in high-level discussions and decision-making related to operational needs, program development, implementation, and evaluation; contributes to the refinement and modification of programs and processes to ensure alignment with departmental objectives; effectively communicates and supports leadership team decisions and initiatives across all levels of the department. Responsible for leading and developing a team of employees; models behaviors that reflect the County's pillars of performance; fosters open communication, trust, and mutual respect to build strong rapport with staff; promotes a positive workplace culture centered on collaboration, team cohesion, and shared accountability; demonstrates strong interpersonal skills by supporting staff development, recognizing contributions, and addressing concerns in a constructive manner; strengthens agency-wide relationships through effective communication, partnership, and cross-departmental collaboration; advances teamwork by encouraging inclusive decision-making, valuing diverse perspectives, and creating an environment where employees feel engaged, supported, and empowered. Coordinates and oversees the preparation of the department's Request for Resource (RAR) submittals and five-year capital improvement plan; coordinates and oversees the preparation of the department's Personnel Review Committee (PRC) submittals. Oversees the grant process, provides trend analysis and forecasting to other divisions; develops capacity of financial resources to optimize grant opportunities and services provided to others by staff; ensures compliance with grant requirements. Bachelors degree in the following fields of study : Business Administration, Accounting, Finance, or relevant field Eight (8) years of experience in a position of management over financial operations or relevant experience Three (3) years leading, directing, supervising, or coordinating the work of others Master's degree in the following fields of study : Business Administration, Public Administration, Accounting, Finance, or relevant field Certified Public Account (CPA) Certified Management Accountant (CMA), Certified Public Finance Officer (CPFO) Three (3) years experience in a corrections, law enforcement, or criminal justice environment or relevant experience
Overview
A career with Johnson County Government is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking always to improve ourselves and our organization. We offer wonderful benefits, retirement plans, wellness incentives, a great organizational culture, and much more! If you're searching for something more than just a job, something akin to a calling, then consider the challenge and opportunity of being a member of Johnson County Government!
- This position provides financial management services for the Johnson County Department of Corrections
This requisition will remain open until filled. Applications will be reviewed on a continuous basis.
Job Description
Job Requirements
Minimum Eligibility Requirements :
Preferred Qualifications :
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Finance Manager • Olathe, KS, United States
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