Program Manager

About Playmakers Nashville

Playmakers Nashville is a membership-based 501(c)(3) nonprofit dedicated to advancing and empowering women who work in or aspire to work in the sports industry. Through strategic programming, professional development, and community building, we create pathways for women to thrive in sports business.

Position Overview

Playmakers Nashville seeks an experienced Program Manager to lead and execute the day-to-day operations of our growing, mission-driven organization. This strategic role requires a self-starter who can translate vision into action, manage multiple work streams, and drive operational excellence. The ideal candidate brings entrepreneurial energy, nonprofit expertise, and a deep passion for advancing women in sports.

The role offers meaningful leadership development, including hands-on experience working closely with our Board of Directors and the opportunity to build and manage key operational initiatives—providing real managerial experience in a fast-growing organization.

This is a full-time, hybrid staff position based in Nashville, TN, requiring regular in-person collaboration for meetings, events, and operational management. Playmakers Nashville offers a competitive salary.

Key Responsibilities

Operational Leadership

Oversee day-to-day operations, including financial management, staff and volunteer oversight, compliance, and logistics across all organizational workstreams : Programming / Events, Personal & Professional Development, Marketing & Communications, Membership, Fundraising, Partnerships, and Finance & Strategy.

Develop and implement operational systems, processes, and infrastructure to support organizational growth

Ensure seamless coordination and communication across all functional areas

Manage organizational calendar, timelines, and project deliverables

Work very closely with co-founders & board of directors, collaborating on all projects

Program & Event Execution

Lead planning and execution of member programs, networking events, and professional development opportunities

Coordinate logistics for all organizational events and initiatives

Track program metrics and measure impact against organizational goals

Membership Operations

Oversee membership management systems and member experience

Develop retention strategies and member engagement initiatives

Manage membership communications and benefits delivery

Financial & Administrative Management

Support budget development, expense tracking, and financial reporting

Manage and monitor budgets for programs and events to ensure fiscal responsibility.

Oversee financial management systems and collaborate with accounting partners or bookkeepers to ensure accuracy and compliance.

Ensure the organization adheres to all nonprofit, financial, legal, and safety regulations.

Maintain organizational records, contracts, and compliance documentation

Coordinate with board members, committees, and external partners

Strategic Support

Collaborate with leadership on strategic planning and organizational development

Identify operational efficiencies and recommend improvements

Support fundraising and partnership development initiatives

Staff and Volunteer Oversight

Supervise, train, and support staff, interns, and volunteers to ensure aligned performance and accountability.

Foster a positive, mission-driven workplace culture that supports teamwork, inclusion, and professional growth.

Lead recruitment, onboarding, and development processes for staff and volunteers.

Compliance and Risk Management

Ensure compliance with nonprofit and sports industry standards, including IRS regulations, state filings, and insurance requirements.

Develop and implement internal controls, policies, and risk management procedures to safeguard the organization.

Maintain organizational compliance with safety protocols and reporting obligations.

Qualifications

Required :

Minimum 8 years of professional experience

Minimum of 3 years of operational management experience in a business, nonprofit, or mission-driven organization

Proven track record of successfully running an office or business operations

Strong business acumen with demonstrated ability to think strategically and execute tactically

Exceptional project management skills with the ability to manage multiple priorities simultaneously

Excellent communication and interpersonal skills, with the ability to clearly convey information and collaborate across diverse teams

Strong organizational skills, attention to detail, and the ability to build and maintain efficient systems

Self-starter mentality with a high degree of initiative and problem-solving ability

Proficiency with standard business software and willingness to learn new systems

Passion for empowering women in sports and commitment to diversity, equity, and inclusion

Strongly Preferred :

Nonprofit operations experience, particularly with membership organizations

Experience in the sports industry or sports-related organizations

Background in event planning and program management

Familiarity with fundraising operations and donor management

Experience working with boards of directors

Competencies

• Entrepreneurial Mindset :

Takes ownership, identifies opportunities, and drives solutions

Creates order from complexity and implements effective systems

Cultivates strong partnerships internally and externally

Sees the big picture while managing tactical details

Thrives in a dynamic, growth-oriented environment

Deeply committed to advancing women in sports

What We Offer

Opportunity to shape the operations of a growing organization, making a real impact

Collaborative, mission-driven work environment

Direct involvement in advancing women's leadership in sports

Hybrid work model : Flexibility to work remotely while maintaining a consistent in-person presence in Nashville for meetings, events, and operational oversight.

Professional development opportunities

To Apply

Please submit your resume, cover letter describing your relevant experience and interest in Playmakers Nashville, and three professional references to info@playmakersnashville.org

Playmakers Nashville is an equal opportunity employer committed to building a diverse and inclusive team. We encourage applications from women of all backgrounds, particularly those with connections to or experience in the sports industry.

Location : Nashville, TN

Position Type : Full-Time, Benefits Eligible (ie, PTO)

Work Environment : Hybrid (remote and in-person mix)

Compensation : 60-70K, based on experience.

Reports to : Co-Founders