Executive Administrative Assistant

Job Summary The Executive Assistant to the President and CEO provides high-level administrative support to ensure the efficient operation of the executive's office. This role involves managing complex schedules, travel arrangements, communications, and research while maintaining confidentiality and exercising sound judgment. The Executive Assistant is a proactive problem-solver who fosters effective relationships across the organization and plays a key role in supporting the executives' strategic goals. Essential Functions

• Provides high-level administrative support to the President and CEO, ensuring efficient use of their time and productive engagement with internal and external stakeholders.
• Anticipates needs and proactively manages a broad range of administrative and support tasks, including independently initiating and implementing processes to support projects, communications, and operational priorities.
• Oversees complex calendar management, coordinates and prepares for meetings, manages logistics, and ensures timely follow-up on action items.
• Arranges travel, including detailed itineraries, accommodations, and expense reconciliation.
• Conducts research and compiles information for executive briefings, reports, and presentations.
• Builds and maintains positive, effective relationships across all levels of the organization and with external partners. Exercises discretion and sound judgment in handling confidential and sensitive information.
• Will oversee and coordinate the work of a small support staff and resources as needed.
• Manages corporate event logistics, including registration, agendas, attendee communications, budgets, and vendor oversight.
• Other duties as assigned. Knowledge, Skills, and Abilities (K) Understanding of best practices in office management, including scheduling, meeting coordination, and preparing high-level documents and presentations. (A) The ability to effectively prioritize tasks, manage multiple competing deadlines, and handle shifting priorities in a fast-paced environment. (A) The ability to craft clear, concise messages, interact professionally with internal and external stakeholders, and facilitate effective communication between executives and staff. (K) A high level of professionalism and sound judgment in managing confidential matters and maintaining the privacy of executive and organizational information. (K) Advanced knowledge and experience in using Outlook, Word, Excel, PowerPoint, and other software tools to prepare reports, presentations, and handle administrative tasks. (A) The ability to foster trust and collaboration, engage with a diverse range of individuals, and represent the executives effectively in both internal and external interactions. Supervisory Responsibilities
• This position has supervisory responsibilities. Work Environment and Physical Demand
• In office environment
• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times Travel
• This job requires no planned business travel. Education and Experience
• High school diploma or equivalent is required; Bachelor's degree preferred.
• 7+ years of experience providing executive-level administrative support, ideally in a complex or high-profile organizational setting.
• Proven experience managing high-volume scheduling, travel arrangements, and preparation of presentations and reports.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Benefits :
• Continuous training and development program
• We offer a full benefits package including health, dental, vision, supplement insurance plans and a 401k with company match.
• The company benefits include life insurance, short and long-term disability. Disclaimer This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. Equal is Greater At DuraServ, Inclusion and Diversity are more than just words for us as our teams have a positive impact on our employees, customers, and community stakeholders from every background. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity. DuraServ is proud to be an equal opportunity workplace. DuraServ is an equal opportunity employer and values diversity. All employment is decided based on qualifications, merit, and business needs