Administrative Assistant II, Pathology

Administrative Assistant Ii

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives.

The Administrative Assistant II will support the Pathology Department at Beth Israel Deaconess Medical Center in Boston, MA. This is a fully onsite opportunity working Monday through Friday, first shift, with flexibility on the start time. The incumbent will carry front desk responsibilities related to Pathology and will assist with processing slide requests.

Provides secretarial and administrative support for the department. Involves extensive interaction with diverse populations including the public, visitors, patients and families, medical practitioners and medical center staff.

Essential Responsibilities :

• Answers and screens telephone calls. Takes accurate messages or directs call to appropriate person. Greets and directs patients / families, visitors and staff. Responds to requests in a timely manner and provides clear and accurate information within scope of knowledge and authority.
• Types and prepares correspondence and documents according to quality standards. Proofreads and edits materials for grammar, punctuation and spelling. Drafts routine correspondence. Compiles and distributes reports and other information as needed.
• Schedules appointments and meetings and maintains calendars and schedules as assigned.
• Assists in preparation for conferences, seminars and other department sponsored programs or events.
• Receives, records and prepares related materials.
• Organizes and maintains department files, records and databases following established procedures.
• Enters information from source documents into databases and / or spreadsheets.
• Prepares, routes and tracks routine administrative forms and documents.
• If applicable, routes materials for required authorizations and monitors receipt by final destination. May communicate with other hospital departments to resolve delays, problems and errors.
• Performs other duties as assigned by the department.

Required Qualifications :

Competencies :

Physical Nature of the Job :

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer / Veterans / Disabled