SET-UP COORDINATOR

Conference Set-Up Coordinator

Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. We do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ambassadors to enjoy the comprehensive benefits of working directly with us. Rapport invests in all of its ambassadors, allowing them to attain their career aspirations. It starts with a warm welcome to our business, followed by an individual training and development program. You'll be encouraged to become the very best you can be throughout your career here, and will be provided with the skills to step into your next big role. Becoming a Rapport ambassador means becoming part of a global community, collaborating with diverse talents, sharing ideas, and experiencing a workplace culture that extends beyond local boundaries. Your journey with us is more than just a job : it's a meaningful career.

As the Conference Set-Up Coordinator, you will play a vital role in ensuring that all meeting and event spaces are prepared to the highest standards. You'll be responsible for the physical setup, cleanliness, and functionality of conference rooms and event areas, helping to create seamless experiences for internal teams and external guests. This role requires attention to detail, strong organizational skills, and a proactive, service-oriented mindset. Work schedule may be flexible.

Key Responsibilities

• Room Setup & Breakdown : Prepare conference rooms and event spaces according to specifications, including furniture arrangement, technology setup, signage, and supplies.
• Technology Coordination : Ensure AV equipment, video conferencing tools, and presentation materials are functioning properly; troubleshoot basic tech issues or escalate as needed.
• Event Support : Collaborate with workplace teams, catering, and vendors to support meetings, trainings, and special events.
• Inventory Management : Monitor and maintain stock of meeting supplies (e.g., markers, flip charts, cables, adapters); report low inventory or request replenishments.
• Quality Assurance : Conduct regular walkthroughs to ensure all spaces are clean, organized, and ready for use.
• Customer Service : Respond promptly to setup requests and last-minute changes with professionalism and flexibility.
• Safety & Compliance : Follow safety protocols and ensure all setups meet company standards and accessibility requirements.
• Other Duties : Assist with general workplace operations and support as needed.

Preferred Qualifications

Apply to Rapport today! Rapport is a specialized division of FLIK Hospitality Group and a member of Compass Group USA.

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all applicants and associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation.

Associates in Rapport are offered many fantastic benefits including medical, dental, vision, life insurance, disability insurance, retirement plan, paid time off, holiday time off, associate shopping program, health and wellness programs, discount marketplace, identity theft protection, pet insurance, commuter benefits, employee assistance program, flexible spending accounts, paid parental leave, and personal leave.