Human Resources Coordinator

Vaco has partnered with a company looking for an HR Coordinator to join their team!

We are seeking a highly organized and detail-oriented HR Coordinator to join our dynamic Human Resources team. The HR Coordinator will be responsible for providing administrative support across all HR functions, including recruitment, onboarding, employee records management, benefits administration, and compliance. This role is essential for ensuring the smooth operation of HR processes and enhancing the employee experience.

Key Responsibilities :

Recruitment and Onboarding :

Assist in the recruitment process, including job postings, resume screening, and scheduling interviews.

Coordinate and facilitate new hire onboarding, including preparation of orientation materials and conducting orientation sessions.

Ensure all new hire paperwork is completed accurately and in a timely manner.

Employee Records Management :

Maintain accurate and up-to-date employee records in HRIS and physical files.

Ensure compliance with all legal and company record-keeping requirements.

Handle requests for employment verification and other employee-related inquiries.

Benefits Administration :

Assist employees with benefits enrollment and address benefits-related questions.

Coordinate with benefits providers to resolve issues and ensure accurate benefits administration.

Conduct benefits orientation sessions for new employees.

Compliance and Reporting :

Ensure compliance with federal, state, and local employment laws and regulations.

Assist in preparing and submitting required reports to government agencies.

Support internal and external audits by providing necessary documentation.

Employee Relations :

Serve as a point of contact for employee inquiries and provide assistance as needed.

Support HR Manager in addressing employee relations issues and conducting investigations.

Assist in the development and implementation of employee engagement initiatives.

Training and Development :

Coordinate training sessions and track employee participation.

Assist in the development of training materials and resources.

Support the HR Manager in identifying training needs and organizing professional development programs.

General HR Support :

Assist in developing and updating HR policies and procedures.

Support HR projects and initiatives as assigned by the HR Manager.

Perform other administrative duties as required to support the HR department.

Qualifications :

Bachelor’s degree in Human Resources, Business Administration, or a related field.

Minimum of 2 years of experience in an HR administrative role.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Experience with HRIS and ATS systems is highly desirable.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.