Program Coordinator & Finance Analyst

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The UC Irvine Department of History is a community of scholars who pride ourselves on teaching, research, professional and public service. The department is comprised of 34 senate faculty, 5-7 non senate lecturers, 45 PHD students, 5 MA students, and 290 undergraduate majors. The department houses the UCI History Project, and provides administrative support to the Religious Studies Program, Armenian Studies Program, Jewish Studies Minor and Native American and Indigenous Studies Minor.

Your Role on the Team

The Program Coordinator & Finance Analyst provides administrative support to the Department of History, the Program in Religious Studies, Program in Armenian Studies, Jewish Studies Minor, and Native American Studies Minor. Reporting to the Department of History Manager, the position supports the daily operation of the department and programs in the areas of academic personnel and finance. Serving as the first point of contact, this position is responsible for providing excellent customer service, in support of academic programs, providing accurate information to faculty, staff, and the community Primary duties include : Preparation and processing of senate and non-senate faculty appointments, merits, promotions, leaves, and sabbaticals. General finance transactions (reimbursements, purchasing, honorariums, maintaining a balance sheet), Pre and post event support and assists in the management of websites and social media accounts.

What It Takes to be Successful

Required :

• Thorough knowledge in administrative procedures and processes including word processing, spreadsheet, and database applications.
• Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
• Requires interpersonal and work leadership skills to provide guidance to other nonexempt personnel.
• Technical knowledge with the ability to troubleshoot basic computer issues and perform daily tasks using the MS Office Suite (Outlook, Word, Excel, Teams, PowerPoint) and UCI campuswide systems.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Demonstrated experience working with confidential information and using sensitivity, tact and discretion in internal and external communications.
• Demonstrated Customer Service Skills (effective communication, empathy, problem-solving, patience, and a positive attitude) to provide a positive experience for patrons and guests.
• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Working knowledge of common organization-specific and other computer application programs.
• Ability to use discretion and maintain confidentiality.
• Bachelor's degree in related area and / or equivalent experience / training
• 1-3 years Similar work experience in an academic setting

Special Conditions :

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $31.72- $34.70 (Hourly).

Conditions of Employment :

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment :

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

Details of each policy may be reviewed by visiting the following page - https : / / hr.uci.edu / new-hire / conditions-of-employment.php

Closing Statement :

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization