Accounts Payable Specialist

Accounts Payable Specialist

Rochester, NY (+Monroe+Avenue+Rochester+NY+USA+14607)

Job Type

Full-time

Description

Position Summary

East House is a dedicated non-profit organization committed to supporting individuals on their journey to recovery. We provide comprehensive services, including residential support, counseling, peer support and community outreach to empower individuals to overcome mental health and substance use disorders and lead fulfilling lives. Our mission is to foster a supportive environment that promotes healing and long-term recovery.

The Accounts Payable (AP) Specialist is responsible for verifying, reconciling and processing invoices / bills, ensuring that financial statements include correct information and that the organization pays its debts / bills within specified timeframes. The AP Specialist prepares, reviews for accuracy and approvals, codes, and enters accounts payable invoices along with check writing and ACH entry. May include maintaining other financial / administrative records.

Requirements

Responsibilities

Payment Processing

Reviews invoices and processes payments, ensuring accuracy and authorization, schedules payments within the agreed terms.

Manages accounts payable records and cash funds.

Accurately processes client allowances and vendor payments.

Maintains vendor relations and compliance with established payment terms, ensuring timely payments are made without late fees or penalties.

Oversees petty cash and reviews all expenses.

Maintains relationships with suppliers, resolves payment discrepancies or issues, and negotiates payment terms.

Maintains records of all outgoing payments and obligations, ensuring timely and accurate disbursement of funds.

Manages cash flow by safeguarding payments are made on time while taking advantage of available discounts and avoiding late fees.

Accurate Accounts Payable

Manages accounts payable using Fund EZ accounting software.

Verifies, reconciles, and prepares reports for invoices.

Codes and enters invoices and safeguards accuracy in the payables system.

Validates all payable transactions with required documentation and approvals.

Loads True Link card with client personal needs allowance.

Account Reconciliations

Maintains and reconciles Credit Card statements.

Maintains and reconciles Agency Rent spreadsheets.

Maintains and reconciles petty cash funds accurately and regularly.

Accounting Support

Assists with journal entries and reconciles change funds.

Records payments, prepares financial reports, and aids in invoicing.

Other Duties

Follows all applicable policies, federal and state laws, and East House compliance standards.

Collaborates with the Office of Ethics, Compliance & Quality to address non-compliance and documenting corrective actions.

Note : This job description may not cover all job duties and is subject to change without notice. Job duties, responsibilities, and / or activities may change at any time with or without notice.

Qualifications

Required Education & Experience

• Associate’s degree in Accounting or Business Administration preferred.
• Equivalent experience in lieu of education may be considered.
• Minimum of two (2) years’ relevant experience in Accounting, Billing, or other related

experience preferred.

Other Skills / Knowledge / Experience

functions as well as the ability to use workbooks, link data, create and edit charts, change

page orientation, add headers and footers, filter and sort lists, format and / or manipulate

data, insert rows, enter and sort data and produce graphs and charts.

COMPETENCIES

Alignment with East House Values

Represents the organization professionally and aligns with its mission.

Accountability

Commitment to Belonging, Respect, and Building a Supportive Community

Working Conditions

Traditional office environment. Occasionally subjected to pressure due to time demands. May have to

travel to various program locations which may not be accessible for individuals with reduced mobility.

Physical / Mental Demands

The physical demands / work environment described here are representative of those that must be

met by an employee to successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential

functions. While performing the duties of this job, the employee is frequently required to sit, talk,

hear, stand, walk, ability to reach above or below shoulders, use hands to type and / or perform light

lifting (up to 25 lbs.), and occasional stair-climbing.

EEO Statement

East House encourages diversity in the workplace; we are an Equal Opportunity Employer.

Minority / Female / Sexual Orientation / Gender Identity or Expression / Veteran / Disability

Salary Description

$18.00-22.85