Sr. Administrative Assistant

Please share your resume to rakesh.v@objectwin.com

Job Title : Sr. Administrative Assistant

Location : MetCenter, Austin, TX 78728 (Onsite)

Duration : 12 Months Contract on W2

Job Description : The Role :

A Senior administrative assistant is responsible for coordinating and overseeing all administrative duties that pertain to supporting specific groups including director level support. This level of support includes, but is not limited to, project coordination, calendar and meeting management, travel, goods & services purchasing, report preparation, and expense reporting.

The Person :

The ideal candidate will have significant experience navigating a complex diverse environment and be comfortable interacting with employees of all levels. To be successful, you will need strong organizational and multi-tasking skills, high level of confidentiality and the ability to gather information and make decisions independently. Being proactive and anticipating the needs of the executive is essential as you prioritize time, schedules, inquiries, and information.

Key Responsibilities :

Executive calendaring of meetings and appointments with prioritization as required

Manage & coordinate travel schedule and reservations

Handle expense reports and submissions as required

Order / maintain office supplies, laptops, and other items as needed by the team

Support PO transactions and interface with supplier relations

Assist / handle various tasks that might include driving issue resolution, create information repositories, build charts / spreadsheets

Prepare responses or correspondence

Direct inquiries or issues to relevant staff members

Assist team with questions around facilities or relevant company policies

Be proactive and collaborate with the team and others outside the team

Preferred Experience :

Direct work experience supporting executive-level engineering leaders

Experience of administrative support at a senior level

Strong organizational and communication skills; ability to work independently as well as part of a team

Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, SAP

Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action

Strong multi-tasking skills

Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness