Proposal Manager (Alexandria)

The Proposal Manager oversees and manages the full life cycle of proposal development for construction opportunities. This role is responsible for coordinating and leading proposal effortsfrom initial solicitation review through submissionto ensure all proposals are compliant, compelling, and strategically aligned with company objectives. The Proposal Manager collaborates with executives, estimating, operations, and business development teams to produce high-quality submissions that support the companys growth in the federal sector.

Duties and Responsibilities

Request for Proposal (RFP) Administration

Manage the full proposal lifecycle, including opportunity analysis, strategy development, content creation, and final submission for federal RFPs, RFQs, and Sources Sought notices, including MACC, MATOC, SATOC, IDIQ, and Stand-Alone contracts.

Interpret and analyze solicitation requirements to ensure full compliance with FAR / DFARS and agency-specific guidelines.

Develop proposal templates, outlines, compliance matrices, schedules, and review plans to guide proposal team efforts.

Lead proposal kick-off and review meetings, providing clear direction to subject matter experts, estimators, project managers, and executive reviewers.

Coordinate technical, management, staffing, and past performance sections, ensuring each aligns with proposal strategy and evaluation criteria.

Consolidate and edit team member input into cohesive, clear, and persuasive content that meets client requirements.

Oversee the development of supporting proposal materials, including graphics, charts, and metrics, to enhance clarity and visual impact.

Manage proposal production and delivery (electronic or hard copy) to ensure on-time, compliant submissions.

Serve as the central point of contact for all proposal-related activities, communications, and document management.

Ensure all proposal materials meet corporate branding, quality, and formatting standards.

Maintain and update the proposal content library, boilerplate text, graphics, and past performance database.

Lead post-submission reviews and debriefs to identify lessons learned and continuously improve proposal quality and efficiency.

Develop and implement proposal process improvements to enhance team coordination and overall win rates.

Business Development and Strategy

Partner with Senior Vice President to identify, track, and prioritize federal contracting opportunities.

Support capture planning efforts by contributing to win strategies, teaming approaches, and competitive analysis.

Create and update marketing materials, including capability statements, project profiles, and company overviews tailored to federal clients.

Turnover and Transition Support

Coordinate post-award transitions between estimating and operations to ensure a smooth handoff of project documentation.

Support responses to post-award clarifications, amendments, and communications with contracting officers.

General Duties

Provide support for multiple estimators.

Support preconstruction as required, including issuance of invitations to bid as appropriate.

Assist with updates to the companys online Planroom and Client Management System.

Provide administrative support / duties as assigned.

Position Requirements

Minimum 510 years of experience in federal contracting, preferably within general contracting.

Strong understanding of federal procurement processes and compliance with FAR / DFARS.

Proficiency in Microsoft Word, Excel, and PowerPoint.

Experience using Salesforce, Procore, Adobe Acrobat, and Adobe InDesign.

Excellent written and verbal communication skills, with strong attention to detail and organization.

Proven ability to manage multiple deadlines