Assistant Facilities Manager

Salary : $80,000.00 - $95,000.00 Annually

Location : Boca Raton, FL

Job Type : Full-Time

Job Number : 04296

Department : Public Works and Engineering

Division : Facilities Maintenance 44 / 11401

Opening Date : 06 / 13 / 2025

Closing Date : 6 / 20 / 2025 11 : 59 PM Eastern

FLSA : Exempt

Bargaining Unit : X

General Statement of Job

The Assistant Facilities Manager performs advanced technical, administrative, and supervisory work in the Facilities Management Division of the Public Works and Engineering Department. This position is responsible for overseeing the maintenance, repair, and operation of City buildings and infrastructure to ensure safe, efficient, well-maintained, and functional facilities that support municipal functions.

This role supports capital improvement planning, manages preventative maintenance programs, supervises skilled trades staff and contractors, and ensures compliance with building codes, safety standards, and City policies. The position plays a key role in budgeting, project coordination, and customer service, working closely with internal departments, vendors, and the community.

Aligned with the City of Boca Raton's mission to deliver world-class services, the Assistant Facilities Manager helps implement cost-effective, innovative, and sustainable facility solutions that promote a clean, safe, and high-quality environment for residents, businesses, and City staff.

Work is performed under limited supervision and is evaluated based on results achieved, operational efficiency, and overall condition and functionality of City facilities.

Essential Functions

ESSENTIAL FUNCTIONS :

• Plans, supervises, coordinates, and assigns work activities for the Facilities Maintenance Section and ensures jobs / tasks are completed on schedule and within budget
• Determines repairs needed on equipment; makes or obtains cost estimates
• Assists the Facility Manager with financial forecasting and annual budgeting
• Prepares and supervises the development and management of various capital improvement and special projects associated with building repairs, renovations, and maintenance for various City facilities
• Supervises multiple work order-generated facility projects and maintenance activities
• Supervises and coordinates the work of contractors
• Oversees the work of the Facilities Maintenance Section
• Conducts annual performance reviews for assigned staff
• Maintains effective working relationships with subordinates, superiors, vendors, and contractors
• Oversees the work order system and provides system reports

Related Tasks :

Knowledge, Skills and Abilities

Knowledge of :

Skilled in :

Ability to :

Minimum and Preferred Qualifications

PREFERRED QUALIFICATIONS :

POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS :

Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items :

PHYSIC AL AND ENVIRONMENTAL DEMAND S AND CONDITIONS :

The City of Boca Raton is an Equal Opportunity, Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.

BENEFITS SUMMARY

Full-Time Non-Bargaining Employees

ANNUAL LEAVE : Shall accrue prior to an employee attaining permanent status in the classified service, and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours.

Year of ServiceAccrual

0 to 5 full years8 hours per month

5 to 10 full years10 hours per month

10 to 15 full years12 hours per month

15 full years and over14 hours per month

CASH OUT OF ANNUAL LEAVE : Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year.

SICK LEAVE : 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows :

Years of servicePercentage

Less than 2 full years0%

2 to 5 full years10%

5 to 10 full years20%

10 full years or more30%

Retirement (normal, early or disability)50%

HEALTH INSURANCE (Premiums) : Employee Medical (Base Plan) - Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee + Dependent(s) for the Medical, Dental, & Vision Plan.

CONTINUOUS SERVICE BENEFIT : As of December 1 each year - Paid during the month of December.

Year of ServiceBenefit

5 to 10 full years$600 annually

10 to 15 full years$800 annually

15 full years and over$1,100 annually

RETIREMENT PLANS : The two pension / retirement options are listed below :

An option to enroll in a Defined Benefit Retirement Plan option is available. There is a ten (10) year vesting period with a multiplier of 2.00% at normal retirement and a mandatory seven and three-quarters (7.75%) percent employee contribution.

The two (2) options will be fully explained prior to an irrevocable selection.

Optional : 457 Deferred Compensation Savings Plan is available.

HOLIDAYS : 15 per year : 12 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays.

FUNERAL LEAVE : Up to 3 workdays - In State; Up to 5 workdays - Out of State

TUITION REIMBURSEMENT : Full-time employees are eligible for tuition reimbursement as outlined in the City's Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds.

MILITARY LEAVE : Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year.

EAP : Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cigna's Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft.

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

Do you possess a valid State of Florida Class "E" driver's license with no more than six (6) points in the last three (3) years prior to employment?

What is the highest level of education that you have completed? NOTE : Proof of education is a required condition of employment.

What area of study is your education?

If you selected "Closely Related Field" to the above question, please list your area of education in the space below, or please state "N / A".

How many years of documented work experience do you have in building construction, facilities maintenance, or facilities management?

Please describe your experience performing building construction, facilities maintenance, or facilities management.This experience must be clearly listed on your application.NOTE : "See Resume" will not be considered as a valid response. If you have no previous experience, please state "N / A"

Do you have any experience in a supervisory role?

Please describe your supervisory or management experienceThis experience must be clearly listed on your application.NOTE : "See Resume" will not be considered as a valid response. If you have no previous experience, please state "N / A"

Do you have documental experience in project management?

Please describe your experience in project management.This experience must be clearly listed on your application.NOTE : "See Resume" will not be considered as a valid response. If you have no previous experience, please state "N / A"

Do you possess a CFM (Certified Facility Management) certification?

Do you have experience in government sector.

To be considered for employment with the City of Boca Raton, applicants must provide at least ten (10) years of continuous history. Did you account for the last ten (10) year period including all employment, periods of inactivity, school and / or retirement?

Required Question