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Inventory Coordinator
Inventory CoordinatorBuddies Administrative Services, Inc. • Lake Stevens, WA, US
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Inventory Coordinator

Inventory Coordinator

Buddies Administrative Services, Inc. • Lake Stevens, WA, US
30+ days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Job Title: Inventory Coordinator

Location: Washington State (On-site)

Department: Operations

Employment Type: Full-Time

Pay Range: $22.00 – $25.00 per hour

Reports To: Operations Manager

Preferred Start Date: ASAP

Position Summary

The Inventory Coordinator is responsible for maintaining accurate inventory records, supporting production readiness, and ensuring compliant inventory operations within a regulated cannabis environment in Washington State. This role works closely with Operations, Packaging, Distribution, and Accounting to ensure inventory accuracy, material availability, and traceability.

Approximately 75% of this role focuses on Inventory Coordinator responsibilities, with the remaining 25% supporting Fulfillment Associate duties, including order picking, packing, and shipping as needed.

Key Responsibilities

Inventory Control and Accuracy

  • Maintain accurate physical inventory counts and ensure timely and precise entry and reconciliation of inventory data in tracking systems (Cultivera, Excel)
  • Conduct regular cycle counts and investigate, document, and resolve inventory variances
  • Perform product creation and conversions in Cultivera
  • Ensure batch integrity, traceability, and accurate labeling of all materials and finished goods
  • Monitor inventory levels to prevent shortages, overstocking, or production disruptions
  • Support month-end inventory close processes and reporting

Receiving and Intake

  • Receive, verify, and log inbound deliveries to ensure quantities, SKUs, and documentation match purchase orders and manifests
  • Intake materials including distillate, infused materials, packaging components, and coned pre-rolls into inventory systems
  • Ensure received materials are properly labeled, organized, rotated using FIFO, and stored in accordance with SOPs and compliance standards
  • Communicate discrepancies, damages, or missing items promptly

Compliance and Documentation

  • Ensure all inventory activities comply with Washington State cannabis regulations and internal SOPs
  • Maintain accurate records for audits, inspections, and traceability requirements
  • Support internal inventory audits and corrective actions
  • Assist with documentation related to inventory movement, adjustments, and reconciliations
  • Support dashboards and trackers related to inventory KPIs and metrics

Operational Support

  • Maintain a clean, organized, and safe warehouse environment
  • Assist with ordering and tracking inventory-related supplies
  • Collaborate cross-functionally to support operational efficiency
  • Assist with implementing 5S standards in inventory areas
  • Perform other duties as assigned by the Operations Manager

Qualifications

  • High school diploma or GED required
  • Strong attention to detail and high level of accuracy
  • Knowledge of FIFO, cycle counting, and inventory control best practices
  • Experience with inventory systems or ERP/MRP platforms (Cultivera preferred)
  • Ability to work in a regulated environment and follow SOPs closely
  • Strong math, organizational, and time-management skills
  • Effective communication and teamwork abilities
  • Ability to lift up to 50 lbs and sit or stand for extended periods
  • Comfort with repetitive physical tasks such as bending, lifting, and moving products
  • Willingness to work flexible shifts, including early mornings, late afternoons, and weekends if necessary
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Inventory Coordinator • Lake Stevens, WA, US

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