Grants Administrator II (Hybrid)

Grants Administrator II (Hybrid)

The position of Research Administration Center of Excellence (RACE) Grants Administrator II will be responsible for working with assigned departments as well as their RACE Manager and / or Associate Director for post-award research activities while delivering excellent customer service. The position will perform support functions for TJU Principal Investigators (PIs), ensuring that PIs have accurate and timely information to make decisions. The Grants Admin. II will be provided an individualized opportunity to further their career path while receiving exposure to and training in more complex aspects of research administration. Portfolio assignments will be determined based on their experience, job level, and portfolio complexity (grant type / sponsors / PIs). Individuals within this role will communicate extensively and directly with faculty regarding their grant finances, progress reports, day-to-day needs, etc. The RACE Grants Administrator II will take on an increasingly complex research portfolio.

Research is a vital component of the TJU's mission, and support of research administration is a key component of success for RACE. The Grants Administrator II positions within RACE are mid-level research administration staff positions requiring the incumbent to ensure proper stewardship of grants financial management. The Grants Admin. II is a full-time position that will strive to meet the research needs of Principal Investigators in basic, applied, or clinical research. The Grants Admin. II will report to the Manager, Post Award, and / or the Associate Director within the assigned team. The Grants Admin. II models and fosters behavior that establishes a culture that values the staff / faculty partnership and is consistent with the values, goals, and objectives of the enterprise to create an atmosphere of trust, cooperation, accountability, empowerment, and dedication to the research mission of the enterprise.

Essential Functions :

90% PI Post-Award Support :

Examines awards for suitability of terms and conditions and reviews budgets with PI; coordinates establishment of project accounts for the grant and sub-awards (as applicable) Working with the RACE Manager and / or Associate Director, administers grant by monitoring award and sub-awards for compliance, analyzing monthly financial reports, communicating with PI regarding financial progress and coordinating activities at the end of the budget period Maintains accounting records for all awards within their assigned portfolio Reconciles all assigned accounts against the General Ledger on a monthly basis Coordinates personnel and purchasing activities with the PI and applicable TJU offices; review and act as signatory (if designated by the PI) for budget summaries, budget adjustment forms, JVs, Travel Authorizations and Reimbursements, Invoices, Check Requests, Expense Reimbursements and Purchase Requisitions as necessary. Ensures payroll distribution is correct for faculty, graduate students, fellows and support staff on a bi-weekly basis and processes changes as needed. Meets with PIs at least monthly to provide updates on the financial status of their accounts. Acts as a liaison between PIs and ORA / SPAO to communicate and resolve any issues that arise concerning expenditures. Assists PIs with effort reports to ensure accuracy and timely submission. Assists PIs with budget development for progress reports. Assists with submission of progress reports, program reviews and other activities related to the grant. Working with ORA as appropriate, assists with providing just in time information or other agency requests such as budget revisions, compliance issues, etc.

10% Other Responsibilities :

Serves as a resource to department staff and faculty to ensure compliance with policy. Attends regular meetings, training sessions, and professional development workshops / seminars to keep current on policies and procedures relevant to position responsibilities, as requested and approved by the RACE Associate Director(s) (supervisor) or Director, Post-Award (RACE).

Other Functions and Competencies Needed in Addition to Essential Functions :

• Experience working with research administration software applications in both pre- and post-award.
• General knowledge of applicable federal, state and other sponsor regulations related to sponsored projects, including the Office of Management and Budget's (OMB) Uniform Guidance.
• Analytical and problem-solving skills, including experience researching and analyzing complex data to develop accurate reports, identify valid solutions, forecast consequences of proposed action and implement a course of action.
• Ability to work independently in a team environment, take ownership of the resolution of problems, be flexible and accountable, manage conflicting responsibilities, prioritize tasks and consistently meet deadlines.
• Ability to establish and maintain effective working relationships with Research Administrators, Associate Directors, the RACE Director, and a variety of other constituents within and outside the Offices of Research Support Services.
• Demonstrate excellent oral and written communication skills with experience in communicating with a broad range of audiences through various mediums.
• Capability to manage administrative aspects of sponsored programs supporting basic, applied, or clinical research.
• Embrace change and ambiguity.

Educational / Training Requirements :

Associate's degree in General Studies, Business, Finance or Healthcare Administration, or related field required. Bachelor's degree preferred.

Experience Requirements :

2+ years experience in research administration-related work. Computer skills in a PC / Windows environment including MS Word, Excel, and PowerPoint, demonstrated by application materials and previous experience. Excellent written communication skills and attention to detail as demonstrated by application materials.

Work Shift :

Workday Day (United States of America)

Worker Sub Type : Regular

Employee Entity :

Thomas Jefferson University

Primary Location Address :

1015 Walnut Street, Philadelphia, Pennsylvania, United States of America

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.