Project Coordinator - Talent Acquisition Operations

Project Coordinator - Talent Acquisition Operations

Exciting opportunity at Memorial Sloan-Kettering Cancer Center : Help us shape the future of hiring. We're looking for a Project Coordinator who thrives on bringing order to moving parts, connecting dots others might miss, and turning ideas into action. You'll be part of a team that's reimagining how we attract and engage talent at MSK - using data, technology, and curiosity to make our work smarter and more human. In this role, you'll keep projects on track, elevate how we communicate with data, support our TA leaders, and play a key part in how MSK hires for impact.

Role Overview

• Lead coordination for all TA training initiatives (including Workday Recruiting, CRM, and process training), team on-sites, and intranet landing page updates to ensure resources are accurate and accessible.
• Partner with the TA leadership team to plan, track, and deliver key technology and process improvement projects (e.g., Paradox, AI recruiter pilot, reporting enhancements) connecting results to measurable ROI, cost savings, and candidate experience improvements.
• Coordinate faculty and postdoc recruitment postings, ensuring timely submission, accuracy, and compliance across HR and departmental partners.
• Manage logistics for executive and leadership interviews, ensuring an exceptional experience for candidates and internal stakeholders.
• Manage calendars for TA executives and directors; anticipate needs, prioritize scheduling, and communicate changes proactively.
• Coordinate day-to-day vendor relationships, including meeting notes, deliverables, and performance tracking.
• Prepare and synthesize data, presentations, and reports for leadership updates - connecting insights to outcomes.
• Track and report on TA Operations financials, including purchase orders, invoicing, and budget stewardship.
• Collaborate across HR, Finance, and Procurement to align timelines, budgets, and deliverables.
• Streamline and maintain shared Talent Acquisition resources across Teams, SharePoint, and other collaboration tools ensuring materials are current, well organized, and easy for the team to access and use.
• Partner with the Talent Acquisition team on event planning and execution including drafting flyers and marketing materials, managing project planners, coordinating logistics, and reaching out to confirm attendance.
• Prepare and distribute meeting recaps, action items, and project trackers to keep stakeholders aligned (TAG, HR Ops, vendors, and Workstream Leads).
• Support internal communications by updating newsletters and dashboards (e.g., TAG Hub, HiredScore updates, Workday optimization).

Key Qualifications

Core Skills

Additional Information