OPS-ADMINISTRATIVE ASSISTANT I - 77905075

Ops-administrative Assistant I - 77905075

The position of Administrative Assistant I in the Public Access Services Office of the Florida Fish and Wildlife Conservation Commission provides office administration and purchasing assistance to program staff. The incumbent is expected to work as an effective member of the office management team and independently with limited supervision. The successful candidate will demonstrate knowledge, skill, and ability in performing duties related to purchasing, contracting and travel in accordance with State of Florida law, standards, policies, and procedures. The major responsibilities of the position include :

• Reviews and accurately maintains records of items purchased, costs, delivery, product performance, and inventories.
• Assists staff with quote requests from vendors utilizing the FWC Purchasing Manual and State of Florida Purchasing Rules and Regulations.
• Purchases supplies and equipment for office utilizing State of Florida Purchasing Card.
• First point of contact for questions regarding State of Florida Travel and agency policies regarding travel. Prepares and submits travel forms via Statewide Travel Management System.
• Submits Monthly Vehicle Reports using Laserfiche. Maintains fleet vehicles and is responsible for all preventive maintenance (oil changes, car washes, all point yearly inspections).
• Maintains office Property inventory, coordinates property transfers, and maintains all property records.
• Inventories and distribute publications by mail in response to public requests.
• Assist with mailings from office warehouse, and general upkeep of open and locked storage rooms (cleanliness, receiving shipments, organizing).
• Acts as the first contact for public inquiries, including maintaining and answering Office general email mailboxes, routing as appropriate to FWC staff.
• Assists Office Director with calendar and meeting scheduling and manages office-wide Outlook calendar.
• Assist staff with questions regarding policies and procedures to ensure compliance with State Regulations, internal management policies and procedures regarding administrative paperwork, budgets, or clerical matters.

Knowledge, Skills, and Abilities :

In addition to submitting an electronic State of Florida employment application and completing the qualifying questions, please attach a cover letter. This letter should at minimum explain your interest in the specific organization and position and identify your most relevant skills or experiences.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.