Marketing Administrative Assistant

At Heritage Grocers Group, how we work is defined by shared values that include absolute integrity, respect, and collaboration. However, it's more than that; it's smart and highly driven people united in purpose to serve one another.

Bring your energy and unique perspective and you'll have the opportunity to grow with us professionally, personally, and financially. You'll be part of a team that genuinely cares about helping you succeed, and you'll work alongside talented colleagues, while making a difference in our communities.

POSITION SUMMARY :

The Marketing Administrative Assistant is responsible for providing support to the Marketing department. This position is expected to work both independently and collaboratively to provide a wide variety of administrative support, research and insights, all of which contribute to the efficient and professional operation of the marketing department.

Essential Job Duties and Responsibilities :

• Complete general administrative work such as scheduling, expense management and approvals, travel coordination, etc.
• Internal communication of marketing activities, including weekly communication to stores.
• Enter, track and report various marketing data points as requested.
• Proactively screen and respond to inquiries via email, phone and mail.
• Undertake daily administrative tasks to ensure the functionality and coordination of department activities.
• Process invoices and track marketing expenses against budget.
• Create and coordinate marketing presentations / slide decks.
• Support and organize various marketing projects.
• Conduct market research, analyzing reports, questionnaires, and other data.
• Produce multiple monthly reports.
• Organize and schedule events and meetings, including contacting participants, booking rooms, recording and distributing minutes, agendas and other relevant information and supplies.
• Open, sorts, and distributes all incoming and outgoing mail and other correspondence.
• Assist department team members in meeting deadlines for various tasks and projects as required.
• Provide assistance with event planning and coordination.
• Coordinate all sweepstakes records and contact participants to provide information to them based on the official rules.
• Maintain a comprehensive filing system including archival and storage inventories for the Department in accordance with records of all contests.
• Prepare correspondence that may be of a confidential nature, as directed.
• Completes special projects and other duties as required.

Education, Experience, Knowledge and Skills :

PHYSICAL DEMANDS AND WORK CONDITIONS :

The physical demands and work conditions below represent those that must be met to successfully perform the essential functions of this job. Some requirements may be modified to accommodate individuals with disabilities :

IMPORTANT DISCLAIMER NOTICE

The job duties, elements, responsibilities, skills, functions, experience, educational factors, and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform. The Employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business or the work environment change.

Disclaimer :

Pay Scale $24.00 to $25.00

The pay scale above is the salary or hourly wage range that the Company reasonably expects to pay for this position.

Within this range, individual pay is determined by location and other factors including, but not limited to, specific skills, relevant work experience, and relevant education and / or training. This information is provided to applicants in accordance with California Labor Code § 432.3 and state and local minimum wage standards.