Accounting Support Specialist

Job Description

Job Description

Accounting Support Specialist Position Objective : Work with Owners, Director of Finance & Human Resources on all office daily operations thereby ensuring company core values, client satisfaction and revenue increase.

• Open mail daily
• Manage payables via automation solution
• Update payables entries from spreadsheet into QuickBooks
• Perform daily sales transaction
• Make online payments for any bills that can be paid online
• File and pay monthly sales tax
• Reconcile third-party vendor payment receivables
• Manage and coordinate i-Pad repair / replacement process
• Assist with contacting landlords when needed
• Assist with contacting utility companies
• Coordinate closure schedules for cleaning ect
• Coordinate maintenance ie; fire extinguishers update, when someone will be to a location to fix something
• Information Gathering and Form Completion
• Assist in Permitting Requirements and Filings
• Review payroll hours spreadsheet
• Review revenue comparison spreadsheet
• Respond to Unemployment Claims
• Using onboarding tool, manage onboarding candidate's status, by following up with location GM's
• Manage onboarding tool questions / problem resolution

o Follow up with location manager to track candidate's status

o Ensure all processes are being completed in a timely fashion

o Manage software side of the onboarding and DHS e-verify system

This position offers the opportunity to work in a hybrid capacity, with three days in the office and two days remote.

Preferred Qualifications :

Associate's degree in Accounting

QuickBooks experience