Payroll Administrative Assistant

Job Title : Payroll Administrator

Job Description

The Payroll Administrator is responsible for ensuring payroll accuracy, compliance, and efficiency through comprehensive timekeeping administration, inquiry management, and payroll input support. This role serves as a subject-matter expert in payroll processes, guiding employees and people leaders to appropriate channels, promoting self-service adoption, and contributing to optimization and continuous improvement initiatives. The Payroll Administrator partners closely with HR, Finance, and business leaders to deliver high-quality payroll operations while driving process standardization and efficiency.

Responsibilities

Manage Tier 2 timekeeping inquiries and resolve complex payroll issues.

Prepare and submit timekeeping files for payroll processing.

Serve as the functional owner of time and attendance systems, including reporting and system testing where applicable.

Support payroll inputs including pay corrections, one-time payments, and awards.

Ensure collective agreement pay changes such as wage adjustments and COLA updates are accurately executed.

Manage payroll input for on-cycle and off-cycle runs ensuring compliance and accuracy.

Educate employees and leaders on proper pay and timekeeping practices and the use of self-service tools.

Act as gatekeeper for off-cycle, special, and one-time pay requests, ensuring adherence to policies and standards.

Provide onsite support through scheduled office hours and walk-in requests.

Deliver real-time feedback to People Operations and HR teams on gaps in content, policy, or processes.

Partner on pay and time-related projects including self-service enablement and adoption, and pay-impact testing.

Drive process standardization and self-service adoption to streamline workflows and improve operational efficiency.

Essential Skills

Minimum 1 year of experience in payroll, timekeeping, HR operations, or employee lifecycle administration.

Strong knowledge of payroll processes, pay compliance requirements, and timekeeping systems.

Demonstrated achievement in payroll and timekeeping administration, ideally in a large operations / service-oriented environment.

Excellent communication and customer service skills with the ability to handle sensitive information with discretion.

Strong analytical, organizational, and problem-solving skills with the ability to interpret and analyze complex data.

Proficiency with payroll / HRIS systems and reporting tools; Workday and case management experience preferred.

Work Environment

The role requires working 4 days a week in the office for 2 hours each day, with 2 days at Rostraver and 2 days at Charleroi. A consistent schedule is necessary, with times and days in the office open for discussion.

Job Type & Location

This is a Contract position based out of Charleroi, PA.

Pay and Benefits

The pay range for this position is $20.00 - $21.64 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Charleroi,PA.

Application Deadline

This position is anticipated to close on Dec 4, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.