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Payroll Specialist I

Payroll Specialist I

MindlanceCharleroi, PA, United States
16 hours ago
Job type
  • Full-time
Job description

Max Bill Rate

  • This role will travel between our Charleroi and Rostraver site : Onsite weekly requirement : 1 day per week per site for 2hrs. The remaining time will be remote.

Pay and Timekeeping Administration

  • Help answer employee questions about their timecards and pay, including issues that may take a little more digging to solve.
  • Make sure timekeeping information is correct and ready to be sent in for payroll.
  • Use and support the time and attendance systems, including simple reporting or testing when needed.
  • Assist with pay changes like corrections, bonuses, awards, or reimbursements.
  • Make sure any required pay updates (like wage increases or cost-of-living adjustments) are entered correctly.
  • Help enter payroll information for regular and special pay runs, ensuring everything is accurate and follows guidelines.

    • Support Model & Self-Service

  • Teach employees and leaders how to correctly use timekeeping tools and where to go for common pay or time questions.
  • Review requests for special or one-time payments to ensure they follow company policy.
  • Provide in-person help (when required) during set office hours, while also encouraging employees to use the available self-service options.
  • Share feedback with People Operations and HR when something in the tools, policies, or processes is unclear or not working well.

    • Improvement & Efficiency

  • Help with projects that improve how employees enter time or use pay tools, including system updates and testing.
  • Support efforts to standardize processes and increase the use of self-service for both employees and leaders.
  • Look for ways to simplify work and make processes smoother by using basic continuous improvement principles.

    • Preferred Skills and Experience

  • Bachelor's degree in HR, business, accounting, or related field OR a high school diploma / GED plus at least 2 years of relevant experience.
  • At least 2 years of experience working in payroll, timekeeping, HR operations, or similar work.
  • Basic understanding of payroll processes, pay rules, and timekeeping systems.
  • Experience supporting payroll or timekeeping in a busy or large work environment is a plus.
  • Strong communication and customer service skills; able to handle sensitive information appropriately.
  • Good organizational and problem-solving skills; comfortable reviewing and understanding data.
  • Experience using payroll or HR systems (Workday preferred) and basic reporting tools.
  • Familiarity with process-improvement methods (like Lean) is a bonus.

    • Max Bill Rate

  • This role will travel between our Charleroi and Rostraver site : Onsite weekly requirement : 1 day per week per site for 2hrs. The remaining time will be remote.

    • Pay and Timekeeping Administration

  • Help answer employee questions about their timecards and pay, including issues that may take a little more digging to solve.
  • Make sure timekeeping information is correct and ready to be sent in for payroll.
  • Use and support the time and attendance systems, including simple reporting or testing when needed.
  • Assist with pay changes like corrections, bonuses, awards, or reimbursements.
  • Make sure any required pay updates (like wage increases or cost-of-living adjustments) are entered correctly.
  • Help enter payroll information for regular and special pay runs, ensuring everything is accurate and follows guidelines.

    • Support Model & Self-Service

  • Teach employees and leaders how to correctly use timekeeping tools and where to go for common pay or time questions.
  • Review requests for special or one-time payments to ensure they follow company policy.
  • Provide in-person help (when required) during set office hours, while also encouraging employees to use the available self-service options.
  • Share feedback with People Operations and HR when something in the tools, policies, or processes is unclear or not working well.

    • Improvement & Efficiency

  • Help with projects that improve how employees enter time or use pay tools, including system updates and testing.
  • Support efforts to standardize processes and increase the use of self-service for both employees and leaders.
  • Look for ways to simplify work and make processes smoother by using basic continuous improvement principles.

    • Preferred Skills and Experience

  • Bachelor's degree in HR, business, accounting, or related field OR a high school diploma / GED plus at least 2 years of relevant experience.
  • At least 2 years of experience working in payroll, timekeeping, HR operations, or similar work.
  • Basic understanding of payroll processes, pay rules, and timekeeping systems.
  • Experience supporting payroll or timekeeping in a busy or large work environment is a plus.
  • Strong communication and customer service skills; able to handle sensitive information appropriately.
  • Good organizational and problem-solving skills; comfortable reviewing and understanding data.
  • Experience using payroll or HR systems (Workday preferred) and basic reporting tools.
  • Familiarity with process-improvement methods (like Lean) is a bonus.

    • ['Proficient in Excel and / or Smartsheet. Strong time management and organizational skills.'] Shift : ['Proficient in Excel and / or Smartsheet. Strong time management and organizational skills.']

    EEO :

    "Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority / Gender / Disability / Religion / LGBTQI / Age / Veterans."

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    Payroll Specialist • Charleroi, PA, United States

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