Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team. This prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry.
Title : Legal Administrative Assistant
Location : Boston, MA - Hybrid
Key Notes
- Support a renowned, multi-billion-dollar global law firm with a reputation for excellence
- Work closely with high-level partners and clients, managing critical operations
- Join a culture of collaboration and high performance, fostering professional growth
- Hybrid work flexibility available after onboarding
- Competitive compensation and comprehensive benefits package
Responsibilities :
Serve as a trusted partner to attorneys by managing day-to-day operations and ensuring efficient practice executionCoordinate and maintain complex attorney Outlook calendars and travel logisticsManage billing processes, including prebill preparation, budget monitoring, and liaison with billing and collectionsPrepare agendas, presentations, correspondence, and confidential documentationOversee meeting coordination, including logistics, material preparation, and follow-upInteract directly with clients and external contacts on behalf of attorneysCollaborate with the Legal Support Services team to delegate, monitor, and complete administrative and legal support tasksMaintain and organize electronic and physical filing systems in compliance with firm policiesRequirements :
A minimum of 5 years of professional executive administrative experience, ideally supporting partners or executives in a legal or corporate environmentOpen to individuals with professional services experience but must also have billing experience.Advanced proficiency in Microsoft Excel, Word, and PowerPoint, Aderant and IntappExcellent communication and interpersonal skills, with the ability to interact with lawyers, clients, and business professionalsExceptional organizational and time management skills to handle multiple priorities effectivelyA strong work ethic, flexibility, and a positive, dependable attitudeProven ability to maintain confidentiality and exercise professional judgmentEducation :
Required : High School Diploma or GEDPreferred : Bachelor's DegreeBenefits :
Medical, Dental and Vision InsuranceHealth savings account (HSA)Flexible spending account (FSA)Commuter spending accountBasic life and accidental death & dismemberment insurance (AD&D)Short Term and Long Term Disability coverageGuide+Thrive (EAP)Critical illness insurance401(k) and Profit sharing planPTO and HolidayPlus much more!