Executive Assistant II

Executive Assistant II

This position involves providing independent, high-level support and leading employee engagement for multiple directors in the Accounting team. The role demands excellent organizational skills, attention to detail, and the ability to manage multiple critical tasks efficiently. The Executive Assistant will act as a seamless extension of their leaders, working autonomously on various projects, and maintaining professionalism and discretion in handling confidential information.

Responsibilities :

• Effectively and proactively support multiple leaders within the Accounting organization, including complex calendar management and scheduling across multiple locations.
• Manage expense reimbursements, including report coordination, submission, and issue tracking.
• Coordinate global schedules and travel arrangements, including cost-effective air, hotel, and ground transportation, and create detailed travel itineraries.
• Organize and execute team activities, staff meeting agendas, all-team meetings, off-sites, and team social events.
• Track and drive the completion of key deliverables and follow up on outstanding items, including meeting notes and action items.
• Work closely with the leadership team and other Executive Assistants to support the organization.
• Create, edit, and prepare documents and presentations.
• Develop and maintain new mechanisms within the team.

Essential Skills :

Additional Skills & Qualifications :

Work Environment :

The role is 100% onsite at the corporate office in Arlington, VA, US. The work environment offers a flexible schedule, generally from 9 AM to 5 PM, with later hours as needed for events and meetings. The position requires a commitment to 40 hours per week with no option for overtime. Our team values work-life balance, inclusion, and mentorship, providing a supportive environment for professional growth.

Job Type & Location :

This is a Contract position based out of Arlington, VA. Pay range for this position is $28.00 - $30.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Application Deadline : This position is anticipated to close on Nov 21, 2025. About Aston Carter : Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.