Administrative Assistant

Field Clerical Position

Essential Functions & Responsibilities : Supports Regional Office Manager and other management staff in daily clerical needs. Organizes meetings, appointments, and travel arrangements. Sending reminders on a needed basis. Will handle inquiries, work requests and at times employee personnel information. Project administration ensures deadlines and requirements are met. Assist management with weekly production reports (i.e. Supervisor Reports). Perform secretarial duties for region management team; including but not limited to typing documents, data entry, photocopying, mailing, scanning, and faxing. Maintain office supply inventory and orders monthly basis. Answer, direct and make phone calls for the region. Receives sorts and distributes incoming mail, email, FedEx and fax. Download / upload necessary documents for proposals / bids to clients and prepare bid packages. Maintain a professional work area (conference room, front desk, waiting area and supply areas). Provides support and assistance to help the facility and personnel function as a team environment. Complete all other duties assigned by management.

Minimum Qualifications : Must be 18 years of age or older. Excellent Adobe, Microsoft Word, Excel, PowerPoint, and Outlook skills. Knowledge of office and business practices, equipment, and procedures. Must possess good planning, analysis, and organizing skills. Able to react to change productively and capable of meeting short deadlines. Able to pay close attention to details and identify / correct mistakes. Good and consistent attendance. Ability to keep confidential information private. Able to effectively manage competing priorities.

Education & Experience : High school diploma or equivalent. Travel Requirements : Must have transportation to and from the show up location. Willing to travel out of state for emergency storm work. License & Certifications : Driver License Required. Pre-Screen : Upon offer, employees may be required to complete and pass a pre-employment drug screen, background, and / or MVR check. Physical Requirements : Rare, occasional, frequent, and continuous physical requirements are listed.

Benefits : We offer a competitive range of benefits to support our employees' health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager.