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Executive Assistant
Executive AssistantCFS • Lansing, MI, US
Executive Assistant

Executive Assistant

CFS • Lansing, MI, US
5 days ago
Job type
  • Full-time
  • Permanent
Job description

Position : Executive Assistant

Salary : $55,000-$70,000

Benefits : Free Healthcare, Retirement Plan w / 4% match, 3.5 Weeks PTO, etc.

Location : Lansing, MI | Onsite)\

We are seeking a full-time, permanent Executive Assistant : Here are a few reasons why you should apply :

  • Outstanding culture with family-oriented feel, and technology department is valued.
  • Competitive compensation and benefits package with $0 cost healthcare options.
  • Located in a new building with modern technology, collaborative areas and sweet treats.

Responsibilities of the Executive Assistant :

  • Calendar Management : Coordinate and maintain complex schedules using Outlook and Teams, ensuring efficient time management and prioritization.
  • Email Management : Monitor and organize executive inboxes, flagging urgent items and drafting responses as needed.
  • Committee Support : Prepare meeting materials and upload documents into BoardEffects software.
  • Team Collaboration : Act as a liaison between executives and their departments (approx. 100 employees total), facilitating connections and ensuring smooth communication.
  • Expense Reporting : Process and reconcile expense reports accurately and promptly.
  • Travel Arrangements : Manage all domestic travel logistics, including flights, accommodations, and itineraries.
  • Meeting Coordination : Schedule and organize internal and external meetings, ensuring all details are handled professionally.
  • Communication Management : Serve as the primary point of contact for internal and external stakeholders, handling calls, emails, and correspondence with discretion and professionalism.
  • Document Preparation : Draft executive-level communications, presentations, performance reports, agendas, and meeting minutes. Track follow-up items to completion.
  • Compliance & Operational Support : Assist with audit and compliance initiatives by maintaining documentation, tracking deadlines, and supporting reporting requirements.

    • Preferred Experience of the Executive Assistant :

  • 5+ years experience as an Executive Assistant supporting senior leaders or multiple executives simultaneously.
  • Professional , highly polished, discreet, and able to represent the executive office with confidence.
  • Always two steps ahead, proactive , anticipating needs and solving problems before they arise.
  • Demonstrated longevity in previous roles.
  • Proficient in Microsoft Outlook, Teams, and comfortable with new technologies.

    • Bonus Experience of the Executive Assistant :

  • Tech-savvy with mobile devices (smartphones, tablets, etc.).
  • Familiarity with BoardEffect or similar board management software.

    • #LI-HM1 #ZRCFSTECH #INNOV2025

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    Executive Assistant • Lansing, MI, US