Business Prospecting & Procurement Specialist

Job Description

Job Description

Description :

We are seeking a motivated, detail-oriented, and people-focused Business Development & Procurement Specialist to drive our business development efforts within the public sector. This role is ideal for someone with a strong understanding of government procurement processes, a knack for relationship-building, and the initiative to pursue new opportunities in the HVAC and plumbing mechanical contracting space.

This individual will identify, qualify, and pursue bid opportunities across local, state, and federal agencies. Responsibilities include developing and submitting proposals, making cold calls to public entities, managing relationships with procurement officers and decision-makers, and maintaining full compliance with public procurement regulations.

Requirements :

• Lead Identification & Outreach

Research and track procurement portals (local, state, federal) for upcoming HVAC-related opportunities.

Make cold calls and initiate outreach to procurement officers, facilities managers, and agency stakeholders.

Attend public bid meetings, pre-bid conferences, and networking events.

Proposal Development

Prepare compliant, compelling proposals, including RFQs, RFPs, and ITBs for HVAC and plumbing service, maintenance, and construction contracts.

Coordinate internally with estimating, operations, and executive teams to develop pricing, technical scope, and schedule.

Ensure all submittals meet legal, financial, and procedural requirements for public sector bids

Contract Management Support

Maintain accurate documentation of active and submitted bids.

Assist with onboarding and compliance documentation for awarded public contracts.

Monitor contract timelines, renewal opportunities, and reporting obligations.

Relationship Management

Build and maintain strong relationships with agency procurement officials and key decision-makers.

Represent the Maxair Mechanical in a professional, service-oriented manner in all communications and meetings.

Provide guidance to internal teams on public sector expectations, procedures, and standards.

Qualifications :

Required :

3+ years of experience in public procurement, sales, or business development (preferably in construction, HVAC, plumbing, or related industries)

Strong understanding of government procurement and contracting procedures (federal, state, or local)

Proven experience creating or contributing to formal bid / proposal responses

Excellent communication and interpersonal skills; comfortable with outreach and cold calling

Highly organized with strong attention to detail

Proficient in Microsoft Office Suite; experience with procurement portals and CRM tools

Preferred :

Prior experience working for or contracting with government entities

Familiarity with eProcurement systems (e.g., SAM.gov, BidNet, Georgia DOAS, etc.)

Knowledge of HVAC industry terminology and services

Core Competencies :

Self-starter with the ability to work independently and as part of a team

Excellent verbal and written communication skills

Customer-focused mindset with professional presence

Strong problem-solving and decision-making abilities

Able to manage multiple priorities and meet tight deadlines

Work Environment & Benefits :

Typical business hours, with occasional travel to job sites or procurement meetings

Competitive salary and performance-based incentives

Benefits include health insurance, 401(k), paid time off, and more

This job operates in a professional office environment.