HAL - Finance Administrative Assistant

HAL - Finance Administrative Assistant

Department : Finance

Employment Type : Fixed Term Contract

Location : Global

Reporting To : Finance Manager

Description

The position of Administrative Assistant is responsible for providing clerical assistance to the Finance Department including the Finance Manager, Inventory Accountant, Finance Specialist and as appropriate, Payroll Accountant.

Effectively performs strong clerical reporting including, but not limited to daily reporting, end of voyage reporting, credit card processing, gift order processing and guest onboard statements. Reports may be for shipboard and / or shore side office.

Specifically for the Inventory Accountant is actively involved in cycle counts in the main storerooms and all sales outlets onboard and Guest Satisfaction reporting. Specifically for the Finance Specialist is actively involved in processing guest onboard statement, credit card processing and gift order processing.

Key Responsibilities

• Responsible for Credit Card processing reporting including initial reconciliation.
• Responsible for Gift Order process including initial reconciliation.
• Responsible for creating and daily updating food cost reports.
• Responsible for accurate administration of all internal transaction documents.
• On Loading Days assist Provision Master with the administration of Vendor Invoice processing.

General Responsibilities

Skills, Knowledge & Expertise

Physical Requirements