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Senior Specialist, DCW Project Management

Senior Specialist, DCW Project Management

National Council on AgingArlington, VA, United States
4 days ago
Job type
  • Full-time
Job description

National Council on Aging

We believe every person deserves to age well. Thats why were on a path to improve the lives of 40 million older adults by 2030. Come join an awesome team and learn about the work we do, the people we serve, and why equitable aging matters now more than ever. At NCOA, we represent the interests of the aging population across the nation, while striving to live out our core values of equity, excellence, and innovation. This is meaningful work where we put people first and our employees can learn and grow, where work / life balance is prioritized, and have a flexible hybrid work schedule while being part of a dynamic, collaborative team.

We are interested in growing our team with passionate, committed, and innovative individuals. The  Senior Specialist, Direct Care Workforce (DCW) Project Management   will join NCOA at a time of dynamic growth.

POSITION SUMMARY

The Senior Specialist, Direct Care Workforce (DCW) Project Management plays a central role in the coordination and execution of programmatic activities within the Center for Economic Well Being (CEW). The Senior Specialist provides project management support for the Direct Care Workforce (DCW) Strategies Center, ensuring deliverables, timelines, and communications run smoothly. The National Council on Aging (NCOA) is charged with leading the Strategies Center, which was created by ACL in 2022, providing cross-state teams with focused technical assistance (TA) and developing tools and resources that elevate promising practices ready for broader adoption to improve and strengthen the direct care workforce nationally. In collaboration with the Associate Director and Director, this position supports the work of the Strategies Center, which mobilizes a network of high-performing national partners, advisory committee members, and subject matter experts (SME) to develop and scale policy, practice, data, and economic solutions that build a resilient DCW and broaden access to services for older adults and people with disabilities.

Positions at this level typically report to a director or senior director and require advanced knowledge and experience, as well as strong project management capabilities. Incumbents are required to make independent judgements within their scope of work and require minimal oversight. Incumbents generally have three or more years of experience in their discipline and a bachelors degree or the equivalent, as well as substantive experience at this level. Graduate level degrees may be considered in lieu of experience.

  • This is a term-limited, grant-funded position contingent on the availability of funding. The initial term is for one year (12 months), with the possibility of extension based on continued funding.

KEY RESPONSIBILITIES

  • Utilize Asana to track project deliverables and milestones.
  • Coordinate with partners on the development of products and services under the guidance of the Associate Director.
  • Track overall progress against the approved work plan.
  • Create schedules and trackers in Asana for the Center team and its partners.
  • Support the management of all communication to and from the Center and its stakeholders and partners.
  • Collaborate with the Associate Director to oversee the Strategies Center data collection, analysis, and synthesis.
  • Work with the Associate Director to support the work of the Strategies Center SMEs including executing monthly meetings and training as necessary.
  • Support the preparation of (sub)contracts, vendor contracts and services arrangements, billing and purchase orders, and communication with vendors / subcontractors.
  • Support the development and dissemination of practical tools and resourcesincluding one-pagers, issue briefs, toolkits, and technical guides.
  • Coordinate with department Director and Associate Director roll up the Centers achievements into the departments performance indicators and targets.
  • Support oversight of grant compliance requirements.
  • Track stakeholder outreach, advisory committee activities.
  • Support the logistics for in-person convenings, zoom meetings, and workshops.
  • Foster a spirit of collaboration, coordination, and communication in carrying out responsibilities, and work closely with NCOA staff to accomplish goals. Participate in team meetings, contribute to the agenda, and support creative solutions to issues that are discussed. Participate in work plan discussions, performance monitoring reviews, and continuous quality improvement activities to contribute to the success of the team.
  • Perform other duties as assigned.
  • PROFESSIONAL EXPERIENCE / QUALIFICATIONS

  • Bachelors degree in social sciences, health, economics, or related field.
  • 3-5 years of post-graduate work experience in a related capacity.
  • Experience managing complex projects with a large number of sub-grantees, sub-contractors, stakeholders, steering, and advisory committees.
  • Extensive experience with Asana or similar project management tools.
  • Demonstrated mastery of Microsoft Office Products.
  • Demonstrated skill in establishing and maintaining effective working relationships and communicating with vendors, clients, and diverse audiences.
  • Adaptability and willingness to work in fast-paced environments while meeting deadlines and satisfying evolving project parameters.
  • Excellent organization and time management skills, including a strong ability to prioritize and multitask across competing projects
  • PHYSICAL DEMANDS

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Frequently required to sit or use a standing desk.
  • Occasionally required to walk.
  • Occasionally required to reach with hands and arms.
  • Frequently required to talk or listen.
  • Occasionally required to bend, lift or climb stairs.
  • Occasionally required to lift light weights (less than 25 pounds).
  • WORK ENVIRONMENT

  • The noise level in the work environment is usually moderate.
  • SELECTION PROCESS

    We only accept applications that follow the electronic process. No phone calls please. This position is subject to background screening.

    NCOA offers generous benefits, including :

  • Medical, Dental, Vision, STD, LTD insurances
  • Paid vacation, sick, and other types of leave
  • 403(b) Retirement plan
  • Hybrid remote work options
  • And more!
  • NCOA is an Equal Employment Opportunity Employer

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