Office Manager / Bookkeeper

Job Description

Job Description

We are looking for a dedicated Office Manager / Bookkeeper to oversee administrative operations and manage financial tasks for our organization in Boynton Beach, Florida. This role combines leadership and bookkeeping responsibilities, ensuring smooth office management while maintaining accurate financial records. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a detail-oriented approach to managing office processes.

Responsibilities :

• Supervise and direct office activities, including scheduling tasks and managing the Administrative Assistant.
• Collaborate with the Property Manager and Board of Directors to implement office systems, procedures, and personnel evaluations.
• Maintain accurate financial records, oversee fee collection processes, and ensure compliance with legal requirements for delinquent accounts.
• Prepare bi-weekly payroll, ensure timesheet accuracy, and manage tax records for payroll withholding and unemployment compensation.
• Coordinate with external bookkeeping services for utility tracking, expense accruals, and invoice processing.
• Enforce governing documents by addressing shareholder concerns and ensuring fair application of rules and by-laws.
• Handle communications with owners using various methods such as e-blasts, text notifications, and in-house announcements.
• Assist with proprietary lease / share transfer processes, including documentation and communication with realtors and title companies.
• Provide administrative support and research for the Board or relevant committees as needed.
• Address customer inquiries and complaints, offering resolutions or escalating issues to the Property Manager or Board.
• Minimum of 2 years of experience in office management or bookkeeping.
• Proficiency in accounts receivable (AR), collections, and office administration.
• Strong skills in data management, data entry, and spreadsheet analysis.
• Experience with expense accruals and financial recordkeeping.
• Effective communication skills for client interactions and team coordination.
• Ability to schedule tasks and manage maintenance requests efficiently.
• Familiarity with governing documents and fair enforcement methods.
• Detail-oriented approach to handling financial transactions and administrative duties.