Administrative Coordinator

Administrative Coordinator

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here.

The Managing Director's Office (MDO) is a cabinet-level office with oversight of the City's operating departments. The MDO works with these departments to :

• Create and successfully enact new policies.
• Deliver efficient, effective, and responsive public services.
• Implement the mayor's vision.

The MDO oversees the following divisions :

Job Description

Position Summary

The Administrative Coordinator will provide comprehensive administrative support to the Managing Director's Office (MDO) Administrative Services Unit (ASU). This position plays a key role in ensuring the smooth operation of the unit by assisting with a wide range of functions, including fiscal operations, human resources administration, and general administrative services. The incumbent will be responsible for coordinating day-to-day office activities, preparing and processing documents, maintaining records and reports, monitoring timelines and deliverables, and facilitating communication between internal divisions and external partners. The Administrative Coordinator will also assist with project tracking, procurement and budgeting support, and staff onboarding activities as needed to ensure efficient and consistent operations across the MDO.

Essential Functions

Duties include but are not limited to :

Depending on assignment, position can report to one of the following : Director of Fiscal Operations and Administration, Assistant Director of Administration, Accounts Payable Supervisor Human Resources Manager, Deputy Director of Human Resources.

Required Competencies, Knowledge, Skills, and Abilities

Includes but not limited to :

Qualifications

Associates degree. At least three years of administrative assistance experience. We value diverse experiences and are open to flexible qualifications. If you are passionate about this role and meet some of the key criteria, we encourage you to apply.

Additional Information

To Apply : Interested candidates must submit a cover letter and resume. Salary Range : $47,000 - $57,000

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