Administration assistant Jobs in Philadelphia, PA
- Promoted
Assistant Director of Gifts Accounting & Administration
InsideHigherEdPhiladelphia, Pennsylvania
Assistant Director of IACUC Administration
Trustees of University of Pennsylvania3600 Civic Center Boulevard
Receptionist, Administration Services
WES Health SystemPhiladelphia, PA, US- Promoted
Field Administration Coordinator
McDonald'sPhiladelphia, PA, United States- Promoted
MARKETING AND ADMINISTRATION
RPG LLCPhiladelphia, PA, United States
Field Administration Coordinator
McDonald's CorporationPhiladelphia, Pennsylvania, United States
Director, Building Administration
Perelman School of Medicine University of Pennsylvania3401 Walnut Street A Wing, 3rd Floor, US- Promoted
Assistant Director - Administration, Training & Compliance
Philadelphia District Attorney's OfficePhiladelphia, PA, US
Administration Assistant to the Kroc Administrators
The Salvation ArmyPhiladelphia, PA, US
Administrative Assistant, North American Administration Group
Allied World Assurance Company HoldingsPhiladelphia, PA, US
Security Administration Analyst
Brown Brothers HarrimanPhiladelphia- Promoted
Director, Healthcare Administration
Swift Staffing GroupPhiladelphia, PA, US- Promoted
Assoc Dir Rsrch Administration
Temple UniversityPhiladelphia, PA, US- Promoted
Employee Relations & Administration Coordinator
Morningside House Senior LivingUnited, PA, United States- Promoted
Executive Director, Finance and Administration
The University of PennsylvaniaPhiladelphia, PA, US
Office Administration
SERVPROWestville, NJ- Promoted
Director, Finance & Administration
Acquired PhiladelphiaPhiladelphia, PA, US- Promoted
Computer Systems Administration Training Program
Year Up UnitedPhiladelphia, PA, United StatesAssistant Director of Gifts Accounting & Administration
InsideHigherEdPhiladelphia, Pennsylvania- Full-time
Assistant Director of Gifts Accounting & Administration
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.
Posted Job Title
Assistant Director of Gifts Accounting & Administration
Job Profile Title
Associate Director B
Job Description Summary
This position acts as Assistant Director of Gifts Accounting & Administration, oversees the daily operation of gift & pledge processing; supervises and oversees 5 Gift staff members and will be point person for all gift and pledge responsibilities. This position provides direct management to ensure the integrity, accuracy, and completeness of all alumni and donor data in Atlas, Salesforce and BEN Financials. This includes overall supervision for all activities relating to gift processing to the University. Must ensure the data quality is consistently high and improving on an ongoing basis; must maintain donor fiduciary requirements; reconcile gift activity and ensure daily edits are completed; assist with DAR Training for monthly Gift Transmittal training and ensure training material is up to date; work closely with Undergraduate Financial DAR staff and participate in meetings / trainings.
Must provide guidance and leadership relative to gifts to schools and centers. Work closely with managers to establish solid working relationships, set performance standards, organize, and motivate staff to achieve desired goals. Prepare documentation on policies and procedures related to gift processing; provide internal training as needed; serve as subject matter expert for all gift processing functions and assumes quasi leadership role during director's absence.
Work closely with Information Systems and Computing (ISC) on database initiatives and enhancements
Job Description
Specific Duties :
Oversee and manage daily operations of gift processing to ensure timely and accurate deposit and recording of Gift and Pledge contributions to the University. Maintain fiduciary responsibility to donors.
Works closely with team and will assist with various processing as needed. Monitor reporting processes to evaluate quality control and audit processes; create audit reports as needed.
In partnership with the Director of Gifts Accounting, Administration and Records, ensure all schools, resource centers and fundraising units adhere to policies and procedures relative to gift processing.
Act as the department's primary liaison on all donation concerns.
Train staff; set clear goals and expectations; foster learning and development; inspire team through enthusiasm and optimism
Act as functional team member for Gifts; includes enhancements and training needs for Atlas and Salesforce.
Perform additional duties as assigned.
Required to work Alumni Weekend, Winter Break, and when needed
Homecoming.
Qualifications :
- A Bachelor's Degree and 3 years to 5 years of related experience or equivalent combinations of education and experience is required.
- Basic understanding of project management techniques / methodologies and business system analysis. The ability to assimilate and correlate disconnected documentation and diagrams and articulate their collective relevance to business or project needs.
- Experience in data analysis, preferably in development and alumni relations.
- Excellent data entry and analysis skills required.
- Must demonstrate the ability to provide excellent customer service to a diverse group of alumni, development officers and other co-workers, and other professionals.
- Must be able to manage multiple daily tasks, while working quickly and independently, and meet deadlines.
- Must have high comfort level with web research and tools. Ability to work in a collegial and collaborative environment.
- Knowledge of second language preferred.
- Development experience preferred.
- Salesforce experience preferred.
- Knowledge of Business Objects, Access, Word, and Excel software preferred.
- Ability to work occasional evenings / weekends as needed. Required to work Alumni Weekend, Winter Break, and when needed Homecoming.
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Development and Alumni Relations
Pay Range
42,953.00 - $65,861.00
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
To learn more, please visit : https : / / www.hr.upenn.edu / PennHR / benefits-pay
To apply, visit https : / / wd1.myworkdaysite.com / en-US / recruiting / upenn / careers-at-penn / job / FMC-Tower-Development / Assistant-Director-of-Gifts-Accounting Administration_JR00045092-1
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