Administration assistant Jobs in Chicago, IL

Description

Full-time, 40 hours / week. Monday - Friday, 8 : 00am / 8 : 30am - 5 : 00pm

Hybrid role - 3 days onsite, 2 days remote

The Administrative Assistant II position reflects the mission, vision, and values of Northwestern Medicine, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

The Administrative Assistant II is primarily responsible for providing coordination that may involve collecting and analyzing information prior to presenting to management; preparing reports; expediting work results; and establishing and revising work procedures with a variety of MS Office and other applications.

Responsibilities :

• Greets customers and responds to general and specific inquiries that require advanced departmental knowledge and critical thinking skills.
• Independently collects information and coordinates preparation of reports.
• Identifies and assesses issues and opportunities for improvement and implements changes following managerial review.
• Maintains department schedule by coordinating calendars for department personnel, arranging meetings, conferences, teleconferences and travel with minimal direction.
• In collaboration with Management, creates and maintains operating procedures and guidelines.
• Reads, researches and routes correspondence : drafts letters and documents; collects and analyzes information and initiates telecommunications.
• Delivers and / or coordinates the delivery of documents and materials as required.
• Maintains equipment in good working order.
• Records meeting discussions by attending meetings and recording key discussions and conclusions.
• Supports accounts receivable / payable processing.
• May perform other duties as assigned.

Qualifications

Required :

Preferred :