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Executive Administrative Assistant
WhataburgerSan Antonio, TX, US4 days ago
Job type
- Full-time
Job descriptionResponds on behalf of Executive to incoming emails and other written correspondence, when appropriate, and decides when to forward the CMO incoming correspondence to others to answer. Organizes and prioritizes large volumes of information and calls for the Chief Marketing Officer and decides which calls can be handled by self or others to relieve the CMO. Maintains an accurate calendar of appointments for the Executive. Proactively coordinates appointments, meetings, and travel arrangements. Assist department in the management of schedules. Assists the Business Manager with any department communications as needed by recommending content and method for distribution of communications. Recommends the content for, creates, and develops visual presentations for the Chief Marketing Officer and others in the department as needed, including charts, tables, and graphs. Provides support for weekly / monthly meetings as needed, including taking meeting notes, conducting research on action items, and making recommendations on issues where decisions are needed. Drafts talking points and agenda for Chief Marketing Officer for monthly department Town Hall meetings. Coordinates on-site and off-site meetings and other events as directed by CMO. Ensures events, both on and offsite, are planned and executed on time and on budget. When third-party vendor support or event space is needed for a meeting or event, negotiates contracts with the vendor(s), including recommending to the CMO points of contracts that need to be negotiated and revised. Recommends budget for office supply and other administrative expenses. Monitors adherence to department budgets by assisting with the review of department monthly variance reports for all Business Units and making recommendations to Finance on handling any discrepancies / variances. Monitors department team sites to ensure information and documents are organized and updated on a routine basis. Maintains department files and records, to include the company's Policy and Procedures, Brand Guide Book, Operations Manual, Division contact lists, and e-mail distribution lists. Works independently as well as within a team on special non-recurring and ongoing projects. Acts as a project coordinator for special projects, including planning and coordinating multiple presentations, disseminating information, and assisting in the organization of various departmental meetings. Assumes additional responsibilities assigned. High School Diploma or equivalent work experience Bachelor's Degree preferred 0-6 months experience preferably in the restaurant industry Proficiency in MS Office Word, Excel, Outlook, PowerPoint, One Note, and Microsoft Teams Proficiency in Concur Proficiency in Microsoft Strategy, Oracle, UKG Dashboard Working Knowledge of Dynamics Customer Care Database Proficiency in JD Edwards preferred Demonstrated technical troubleshooting skills Maintains strict confidentiality regarding routine and non-routine information Expected to work the necessary time to satisfactorily fulfill job responsibilities Must be able to report to work timely and as required by operational / business needs Must be able to work a full-time schedule and work outside of normal business hours when necessary Some travel, both locally and long distances, (including air travel), to worksites, meeting sites, and other locations may be necessary 300 Concord Plaza Dr San Antonio TX 78216-6903
Chief Marketing Office Assistant
Welcome to Whataburger Careers! This position is responsible for performing various business and administrative duties for assigned Chief Marketing Office (CMO). Maintains a close and highly responsive relationship with the day-to-day work activities within assigned functions. Works independently, receiving minimum supervision and guidance in carrying out assigned responsibilities.
Total Rewards :
- Competitive Weekly Pay
- Bonus Program with 250% Upside Potential
- Performance for Pay Program Eligibility to Receive a Pay Increase Once a Year, Based on Performance
- Opportunities for Career Development and Growth
- Healthcare and Life Insurance Benefits
- Paid Time Off - 5 Weeks on Day 1
- Flex Weeks - Remote Work Arrangement
- Paid Corporate Holidays
- 401(k) Savings Plan with a Competitive Company Match
- Paid Parental Leave Subject to Eligibility Requirements
- Short-Term Disability
- Long-Term Disability
- Scholarship Program - You and Your Dependents are Eligible!
- Whataburger Family Foundation (Hardship Grant Assistance)
- Discounted Meals For You and a Guest
- Wireless Service Discounts
- Computer & Software Discounts
- Fitness / Gym Discounts
- Awards and Recognition For All You Do
- Retirement Celebration Program
Responsibilities :
Education :
Experience :
Knowledge, Skills & Abilities :
Working Conditions / Travel Requirements :
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Executive Administrative Assistant • San Antonio, TX, US
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