Admin Asst 1

Easterseals is leading the way to full equity, inclusion and access through life-changing disability and community services. For more than 100 years, we have worked tirelessly with our partners to enhance quality of life and expand local access to healthcare, education and employment opportunities. Easterseals Southern California provides essential services and on-the-ground supports to more than 15,000 people each year-from early childhood programs for the critical first five years, to autism services, daily and independent living services for adults, employment programs, veterans' services and more. Our public education, policy and advocacy initiatives positively shape perceptions and address the urgent and evolving needs of the one in four Americans with disabilities today. Together, we're empowering people with disabilities, families and communities to be full and equal participants in society.

Join us as we seek to be the most inclusive place for people with disabilities to live, learn, work & play easterseals.com / southerncal

OVERVIEW OF POSITION : Under general supervision, performs a variety of general administrative support activities for the efficient operation of assigned office / service line. Serves as primary point of contact for matters related to service line. Facilitates office operations through the coordination of phones, mail, supplies, equipment and support. Compiles and analyzes basic information for inclusion in reports or presentation materials; prepares charts, graphs, or tables as necessary.

ESSENTIAL FUNCTION :

• Provides administrative and operational support. Serves as initial point of contact to clients, visitors, associates, management, contractors, etc.
• Provides support in meeting organization, preparation, setting agendas, and taking notes. Assists with the scheduling and posting of deadlines. Provides support with setting up safety meetings and in-office drills.
• Maintains manager's calendar; organizes and schedules appointments, books travel arrangements as necessary. Submits and reconciles expense reports.
• Answers and directs phone calls, retrieves messages. Checks incoming and outgoing mail. Writes and distributes email, correspondence memos, letters, faxes and forms.
• Assists with the maintenance and updates to division policies and procedures when needed. Maintains contact lists and filing systems. Assists in the preparation of regularly scheduled reports.
• Orders office and program supplies; researches options with vendors and suppliers.
• May deliver scheduling services, based on the service lines needs.
• Performs other duties as assigned.

EDUCATION :

Typically requires H.S. Diploma or national equivalent.

EXPERIENCE :

KNOWLEDGE, SKILLS, ABILITIES :

Carrying / Lifting : Occasional / Up to 30 lbs.

Standing : Occasional / Up to 3 hours per day

Sitting : Constant / Up to 8 hours per day

Walking : Occasional / Up to 3 hours per day

Repetitive Motion / Activity : Keyboard activity, telephone use, writing

Visual Acuity : Ability to view computer monitor and read newsprint

Travel : None

Environmental Exposure : None