Administrative Assistant III - Westwood PACU

Job Title : Administrative Assistant III

The Administrative Assistant III will provide administrative support to the Director of Perioperative Services, Director of Nursing & Operations, OR Services, Administrative Operations Supervisor and the Administrative Nurse Team. The Administrative Assistant III is responsible for providing and maintaining an organized, smooth functioning and efficient office environment to ensure maximum services rendered the Director, Assistant Director, Clinical Instructor, Nursing, Physicians, and Hospital Administration.

Qualifications Skills, Knowledge, and Abilities :

• Ability to work independently and complete detailed work with accuracy and minimal direction and supervision. Highly organized with logical reasoning and problem solving skills.
• Skill in reading documents written in Standard English text such as the Administrative Policy and Procedure Manuals.
• Skill in writing grammatically correct routine business correspondence such as transmittal memoranda, internal operating procedures, performance evaluations, and job descriptions.
• Working knowledge of Administrative and Medical Terminology.
• Skill in editing correspondence for correct grammar, spelling, and punctuation.
• Skill in speaking clearly and distinctly using appropriate vocabulary and grammar to obtain and convey information to individuals at various organizational levels.
• Skill in establishing and maintaining subject files with confidentiality.
• Ability to transcribe voice dictation into memoranda and other correspondence.
• Typing skills for preparing executive business correspondence with speed and accuracy (60-0 WPM) on PC, Microsoft Word for Windows.
• Knowledge of standard business letter and table format to prepare materials accurately.
• Ability to establish and maintain cooperative working relationships with other staff members, subordinates, and Administrators.
• Skill in setting priorities which accurately reflect relative importance of job responsibility.
• Skill in performing tasks with frequent interruptions and / or distractions.
• Skill in telephone etiquette, courtesy, maintaining a professional demeanor.
• Knowledge of UCLA Medical Center Policies and Procedures, Department Standards and Procedures, and Organizational Chart.
• Ability to accept shift changes as the needs of the Department will require from time to time.
• Ability to operate a Computer Workstation, Intercommunication System, FAX machine, and photocopier machine.
• Ability to lift and carry boxes up to 30 pounds. Ability to handle equipment carefully and safely.
• Skill in designing charts, organizing diagrams, overhead projections for Educational material.
• Ability to coordinate and communicate with the Director, Associate Director, Clinical Instructor, and Quality Assurance Coordinator.
• UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.