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POSITION TITLE: Payroll and Accounts Payable Specialist

FLSA: Non-Exempt

REPORTS TO: Finance Director

TERMS OF EMPLOYMENT: 12 Month Employment, Benefits

JOB SUMMARY:

The Odyssey Preparatory Academy is seeking a Payroll and Accounts Payable Specialist to facilitate two current part-time positions into one, well-rounded, vital addition to our team. Our ideal candidate will have strong customer service skills, be collaborative, inquisitive, a problem solver, and be a positive addition.

JOB RESPONSIBILITIES:

Payroll Specialist:

• Responsible for full-cycle processing (bi-weekly) utilizing ADP Payroll.
• Examine payroll data reports and review the downloaded information for completeness.
• Excellent communication skills to interact and effectively exchange critical data with HR personnel.
• Collect and maintain payroll data such as garnishments, PTO, and benefit deductions.
• Reconcile monthly Balance Sheet liability and Income Statement payroll expense tax accounts.
• Reconcile quarterly 941 and annual 940 against ADP data.
• Process annual W2 and W3.
• Assist with quarterly and year-end processes.
• Participate in system upgrades and assist with any testing required.
• Compile internal management reports from payroll system software as requested.
• Perform other payroll related duties or projects as assigned.
• Actively answer questions and follow up on details regarding employee changes and standings with our HR team.
• Provide support to HR department regarding ADP employee files and related documents.
• Effectively use open communication skills to interact and exchange critical data with HR personnel.
• Use professional communication skills to email and speak to employees regarding pay questions.
• Periodically evaluate the job procedures at a high level to maintain the workflow/process in the most efficient and effective way possible.
• Maintain confidential communication with staff and community members regarding sensitive information.

Accounts Payable Specialist:

• Execute full-cycle accounts payable process, enter vendor invoices, expense reports, check requests, and other accounts payable transactions into the accounts payable application in a timely manner.
• Process weekly disbursements (checks and ACH).
• Match documents for payment, and ensure correct general ledger coding.
• Utilize excellent customer service skills to communicate effectively with company personnel and/or vendors regarding payment approval, to research and resolve questions, discrepancies and issues.
• Manage vendor W9 data.
• Prepare, review and send 1099M and 1099NEC annually.
• Reconcile vendor statements, research, and resolve issues with vendors.
• Receive, stamp, sort and prioritize incoming accounts payable mail on a daily basis.
• Prepare checks and remittance documentation for mailing and distribution.
• Maintain and create documentation files for payable activities.
• Facilitate internal and external audits as needed.
• Sort, log, scan, and file invoices, checks, and other documents.
• Complete special projects on an as-needed basis.
• Knowledge of month-end accrual process.
• Experience with QuickBooks Online accounting software and Bill.com (preferred but not required).

General Knowledge of:

• Accounts Payable (3-way match).
• Accounts Payable month-end accruals.
• General Ledger accounts (general understanding of expense coding).

Knowledge/Skill Set:

• ADP (required) 1 – 2 years.
• Excel (intermediate level).
• General Leger accounts (general understanding on expense coding).
• Open to learn new skills.
• Attention to detail.
• Enthusiastic attitude.
• Maintain confidential communication.
• Knowledge of payroll laws and regulations.
• Excel - intermediate knowledge (pivot tables, v-lookup, preferred but not required).
• Ability to work unsupervised.
• Critical thinking skills.
• Open to learning new skills.
• Can do/enthusiastic attitude.

Job Information/Benefits:

• Associates, Bachelors or equivalent job experience.
• Flexible remote/in person split outside of payroll dates.
• Health insurance, 10 days sick/pto.
• Year-round schedule.

About The Odyssey Preparatory Academy:

The Odyssey Preparatory Academy aims to develop inquiring, knowledgeable, and caring scholars who work to create a better and more peaceful community through intercultural awareness, understanding, and respect. Our scholars will grow as part of a challenging environment that facilitates creativity and fun. Our scholars will be empowered to use their unique talents to become active, compassionate, and lifelong learners. See what our scholars have to say about us! https://youtu.be/pmIJ8m_MY0o